Void Accounts Payable Checks Tutorial
Voiding an Accounts Payable (A/P) check restores the amount due for an invoice, debits cash and cash discount accounts, and credits accounts payable. This video tutorial shows two methods of voiding such checks:
- Before the invoice has been purged (whether system-generated or hand check).
- After the invoice has been purged.
After voiding a check, you have two options:
- If you pay the invoice, first post to the A/P Posting Ap Invoice tab since it has been purged. When posting the invoice, the cash account you credited when writing the check must be the reverse G/L account. (Do not post to the expense or cost account.)
- If you are not planning to pay the invoice for which you voided the check, you are advised to post an adjustment to General Ledger.
See also: Voiding Accounts Payable Checks (pdf) Learn how to correctly void A/P checks, including those that have already been purged
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