Announcing DDMS™ Version 8.13.40

This message covers the following timely topics:

What’s New In This Release?
How do I get this version?

What’s New In This Release?

DDMS™ Version 8.13.40 is available on request as of Friday, Dec. 14, 2007. This maintenance release addresses a number of design changes, minor enhancements, and software issues. Here are some highlights:

For all dealers:

• Version 8.13.40 has been updated to reset the software expiration date. (53536)
• Corrected Accounts Payable Posting so that after being notified that the business period being posted to is closed, the user can now easily cancel the operation. (53455)
• Enhanced so Autobill picks up the additional salesperson information from the main account. (53047)
• Corrected so the system properly prints a General Ledger Trial Balance report when the Suppress Zero Accounts and Suppress Zero Balances options are selected. Previously, if the information was exported and saved as a .txt or an .xls file, the columns did not display properly and the headings were duplicated across on the page. (52681)
• Corrected so when posting additional charges to an invoice in the A/P Post P/O tab, the system does not display an error message. Previously, the system displayed red X's with the message Invoice #### Was Loaded With Credits and Discount Amounts Equal $$$$ when posting the additional charges. (52793)
• Corrected an issue where the dealer uses commissions on paid invoices, and the invoice has a different salesperson than the default salesperson on the account. When A/R payments are posted in the Post/Change tab, the invoice properly appears on the commissions report as paid. (53057)
• Corrected so that you can no longer allocate backordered short buy items to a final-received P/O. (52964)

For machine dealers:

This release represents a surge of development for the DDMS™ Machines & Equipment Edition. As we reported in the Version 8.12 major release, the focus of our effort has been to improve the overall usability of machine applications. The work addresses numerous cosmetic issues, design modifications, and defect resolutions:

• Corrected so that, when exiting the Change Contract window without saving changes, changes are discarded. (52780)
• Corrected the Machine Accessory dialog box so when ordering a machine, the system no longer displays an On Hand=Ø message even though the Item Detail indicates an on-hand quantity exists. This issue only occurred when the Inventory and Serialized I-AUX files are stored in different volumes. (51289)
• Corrected so when the user completes and bills a service work order in the text-based (EZO) screen, the system opens the (EZO1) screen and allows the user to enter DELETE-REVIEW-DELETE to remove all the line items from the order. This function is important as the Void feature is not included in the (EZO1) screen. (51239)
• Corrected so times and hours do not continue to accumulate to a workorder after it has been completed and billed. (52054)
• Corrected so the proper information appears in the serialized text-based (EZTTM) screen and the Machine Tools Clicks Per Fix tab. Previously, when doing a supply billing, the system was doubling serial and system special lines if the machine didn't have an existing Shipto or Location information in the Machine Detail window. (51909)
• Corrected so the serialized BEI Importer function displays the proper information. Previously, the Part Location(FIXPLOC) feature was not displaying data even when limits were specified. (52903)
• Corrected so the system no longer duplicates the trade-in line item on the ticket when processing a trade-in. (52450)
• Corrected so when performing the meter conversion, the system properly reassigns the meter record. Previously, when changing meter 1 to meter 2, the system did not update the meter record. (52441)
• Corrected so the Skip No Cost Check for Serialized Contract and Meter Billings parameter in the (LG6) screen also applies to the graphical software. Previously, this parameter applied to only text-based systems. (52795)
• Corrected so if the user enters a percentage in the % of Maximum Click box in the Machine Contract Types Renewals tab, the machine does not appear on the To Be Renewed Report before it is due to be renewed. This correction applied to all machines on the contract with a specified amount. (51496)
• Corrected so when performing a serialized supply billing in the Commercial Order Entry window, the system properly applies the sales and costs to all machines. Previously, if the parameter was set to check the machine's contract, the system was applying the sales and costs to only the first machine and not the remaining machines on the supply billing order. (52951)
• Corrected so that history is kept when changing a contract in the Contract Detail window. (52778)
• Corrected so the Item Transfer window displays all the machines for the proper locations. Previously, when tranferring machines from inventory locations, the system was only displaying the machines from location 1 and not location 2. (44061)
• Corrected so the system prompts the user in Serialized Order Entry when selling a machine from a different location. Previously when in location 3 and selecting to sell a machine from location 1, the system was not prompting the user in O/E. This problem applied when clicking No at the Install Machine Accessories prompt in O/E. When the Assign System/Serial dialog box opened, all the machines displayed, regardless of location. Now if the user selects a machine from a different O/E location, the Serial Location is Different from Inventory Location prompt appears. (43343)
• Corrected so Z-M-BILL and Z-M-AUX are being updated correctly, for one meter or two, when inputting meter readings. (53252)
• Corrected so when deleting a machine in the Machine Detail window, the system checks to see if there are any open work orders for the machine before deleting it. (52674)
• Corrected so when selling a machine in O/E, the system does not display the machine line item multiple times in the Item Detail tab. Previously, it the user placed two machines on the order, the system displayed four items in the Item Detail tab, but properly displayed two in the Order Totals tab. (51251)
• Corrected so when printing the (EZYJ) report and specifying a sort of "H", the system does not move the decimal in the subtotal one space to the left. Previously, a subtotal of $5.20 appeared as .52 cents. This only happened when using the "H" sort. (51919)
• Corrected so, when using the Commercial Supply Sale routine in combination with the Classes to prompt machine covered supplies parameter, the Z-aux records are updated for commercial supply billings. (52173)

The list of changes above is not exhaustive. To look up all released corrections and enhancements in this release, see Program Updates for Version 8.13.40.

This release also includes software changes released in an earlier maintenance release. For details, see Program Updates for Version 8.13.20.

How do I get this version?

If your company has reported one or more software issues, you automatically receive the software update that provides a resolution. As we announce the release, we are in the process of shipping your software update to affected dealers via United Parcel Service (UPS).

If your company did not report any issue specifically resolved with this release, you will not automatically receive the software update. However, a software update is available to you upon request.

If you want to take advantage of the software changes in this maintenance release, we will be happy to ship it to you via United Parcel Service (UPS) Ground. Please send a software update request to support@eci2.com, and include your DDMS account number, contact name, company name, shipping address, and phone number.

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