Version 5 Documentation

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What's New in Version 5 A brief description of all the new features we added in Version 5

Updated! Customer Specific Item Substitutions (pdf) Item substitution lists let you set up a list of items to substitute with another item for specific customers. Learn to create item substitution lists, and assign these lists to individual customers or groups of customers. This is especially helpful if you are an authorized JWOD distributor and have customers in government agencies who must comply with the Javitz-Waggoner-O'Day Act in purchasing items from wholesalers' NBN and NISH catalogs.

Third Party Carrier Manifests Use this feature to monitor and improve your shipping processes.

DDMS Parameter Manual The complete documentation for every DDMS parameter in Adobe Acrobat Reader format (also available under online help)

File # 238: Using (SR-C) to Request P/O Acknowledgements If you are missing an vendor acknowledgement of an Internet Purchasing transmission, use the (SR-C) screen to check P/O status, pre-receive, and print the acknowledgement (file: SR-C-Ack.pdf)

Bulk Bin Items To help you manage your warehouse items more effectively, the (EK) Bulk Item Update screen lets you assign bulk (or larger) items to a specific bin. When you do, you can use the picking manifest program to run a separate manifest — one that contains only bulk items.

Line Item Drop Ship Learn how to use the enhanced drop ship feature, which allows you to drop ship only specific line items on the order.

Setting Up Multiple Printers Learn to use the new printer enhancements to set up as many as 352 printers on your system

Printer Emulations Manage printers that are not set up in TBL/NT and control their settings.

Taxing Enhancements Learn to use three new tax enhancements: tiered sales tax districts, nesting combined tax districts, and tax rates that vary by category. We created these enhancements to cover the new Tennessee tax laws, but they can be useful to dealers in other areas as well. (file: TaxTierCombo.pdf)

Updated! Order Entry Freight Tables The order entry freight tables feature lets you easily add freight charges in order entry for all available freight vendors. You can set up freight charges that can be passed along to the customer, based on specific rates. For example, suppose you have several couriers that charge different delivery charges. In this case, you set up separate tables for each. When your order-takers final verify orders and add freight, a new dialog box automatically opens. This dialog box displays the list of available freight vendors and lets them quickly select the one they want to use for the order.

Compensation Tables The level compensation module gives you additional options for calculating salesperson commissions: you can base commissions on margins, for example, and you can use scales to set several compensation levels that can all apply to a single invoice.

Benefit Credits The Benefit Credits feature released in Version 5 lets you list any benefits your employees may receive on their check stubs. This feature lets you display the Benefit Credit amount as a separate line item on the check stub. It also adds this benefit credit to the employee’s gross amount. Since it appears on the employee’s check stub and is added to the gross amount, employees can better appreciate the salary and benefit package that your company provides.

Faxing Meter Reading Requests This serialized inventory feature lets you fax meter reading forms to your customers. It works with the DDMS faxing module.

Updated! Graphical Accounts Receivable (pdf) The graphical A/R application makes managing customer accounts quicker and easier than ever. Learn how to get the most from the software. A general overview of the module is supplemented with coverage of posting payments, adjustments, and credits, as well as a look at time-saving features like the ability to search for payments by date, check number, dollar amount, and so on.

Updated! Graphical Accounts Payable (pdf) This in-depth handout focuses on managing payments using the graphical A/P application. Learn how the Windows® environment makes handling payables easier than ever, including posting payments, marking checks for payment, and cutting individual hand checks.

Updated! Order Entry Fundamentals (pdf) This handout introduces you to the graphical Order Entry application for commercial and retail supply. Learn basic procedures such as retrieving customer and item records, placing items on orders, and modifying pricing. Additional topics include screen navigation, order notes (a.k.a. specials), printing tickets and invoices, viewing customer item usage, and changing and deleting an existing order. It also covers online stock check and online price check through the ECi PSN, prepays, pay on prepays, and the flow of credit returns.

Updated! Warehouse to the Max! (pdf) Our Version 5 software marked the beginning of a multi-year project to enhance the DDMS system's warehouse management capabilities. More warehouse enhancements were released in Version 6, 7, and 8. DDMS offers more features than ever to make your warehouse as efficient as possible. Use DDMS to streamline picking, packing, and other warehousing operations. Learn how to use the new Auto Final-receive and Auto Flush and how to set up and use picking manifests to automate the complete fulfillment process. The discussion also covers the various options available for printing pick tickets and the additional capabilities offered by the optional Advanced Manifests. Learn about bin management using various bin types: bulk bins, I-AUX bins, multiple bins, which may be floating bins or staging bins. Also learn about using mixed bin types, Auto Receive, Auto Flush, pulling options, and shipping manifests.