Private Supply Network (PSN) Documentation
For more information, and to register for access to the PSN, see ECi PSN Registration.
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On this page: Initial Setup | Vendor Setup | Furniture Acknowledgments | See Also
Phase I: Initial Setup for the ECi Private Supply Network
Phase I: Setting Up PSN (pdf) Set up the software and general parameters necessary to communicate faster and more reliably with vendors who offer services via the ECi Private Supply Network (PSN).
Phase II: Set Up and Use PSN to Communicate With Your Trading Partner(s)
Setting Up and Using Allsteel PSN (pdf) Learn how to set up appropriate parameters, database records, and default settings for communicating electronically with Allsteel. You can import SIFs into the DDMS Order Entry window and automatically build purchase orders to upload into Allsteel's e-Ordering Website, where you can view orders and item details, while keeping track of all your furniture sales in the DDMS order and accounting flow.
Setting Up and Using the AOPD PSN for DDMS Contracting Dealers (pdf) You can use Private Supply Network (PSN) to communicate with American Office Products Distributors, Inc., the nation’s largest network distributor of office supplies. You may act as a contracting dealer. For example, at times you may be able to place and process a customer’s order but can’t deliver it. As a contracting dealer, you could have a servicing dealer deliver the customer’s order on your behalf. You would have direct contact with the customer, so the servicing dealer would rely on you for order information, billing, and so on. In this document, learn how to set up the identifiers and passwords to begin using AOPD PSN as a Contracting Dealer.
Setting Up and Using the AOPD PSN for DDMS Servicing Dealers (pdf) You can use Private Supply Network (PSN) to communicate with American Office Products Distributors, Inc., the nation’s largest network distributor of office supplies. You may act as a servicing dealer for another contracting dealer, delivering the order to the customer’s site. If so, learn how to set up the identifiers and passwords to begin using AOPD PSN as a Servicing Dealer.
Setting Up and Using the Arlington PSN (pdf) Set up appropriate parameters transmit purchase orders, check stock availability and pricing, and request acknowledgements via the PSN with Arlington.
Setting Up and Receiving Invoices: Arlington How to set up electronic invoicing with Arlington, and how to receive and process these invoices via PSN. To complete the process, see Posting Electronic Invoices
Setting Up and Using the Avery PSN, Custom Binder Microsite (pdf) Want to set up the Avery Signature Series Microsite for Avery Custom Binders? In this document, you'll learn how to set up appropriate accounts and parameters to transmit purchase orders to Avery (in DDMS 8.18 and higher). You'll also learn how to use the O/PUS application to load Avery item files into your DDMS inventory database. You'll also learn how to use the Dealer Station or is.D-Force Admin Control panel to activate the microsite for your Web storefront customers and to customize the microsite link text that appears on your storefront site. This document also includes the steps your Dealer Station or is.D-Force end customers will use to order from the Avery Signature Series Microsite.
Setting Up and Using the Corporate Express PSN (pdf) Set up appropriate parameters to transmit purchase orders, check stock availability and pricing, and request acknowledgements via the PSN with Express Computer Supply.
Setting Up and Using the Eastern Distributing PSN (pdf) Set up appropriate parameters to transmit purchase orders and request acknowledgements via the PSN with Eastern Distributing.
Setting Up and Using the Express Computer Supply PSN (pdf) Set up appropriate parameters to transmit purchase orders, check stock availability and pricing, and request acknowledgements via the PSN with Express Computer Supply.
Setting Up and Using the Global Industries PSN (pdf) Learn how to set up appropriate parameters, database records, and default settings for communicating electronically with Global Industries. You can import SIFs into the DDMS Order Entry window. When building a Global purchase order, you have the option to assign a vendor contract; you can also opt to exclude a P/O from being transmitted. When you are ready, you can transmit P/Os and receive acknowledgements in the Purchase Order Entry window.
Setting Up and Using the Haworth PSN (pdf) Learn how to set up your Haworth vendor record, furniture contracts, and purchase order communications defaults. Then you can import SIFs and automatically create P/Os that you can upload electronically into Haworth's order management system, and receive acknowledgements in return.
Setting Up and Using HNI (HON, Gunlocke, Paoli) PSN (pdf) Learn how to set up appropriate parameters, database records, and default settings for communicating electronically with HNI Companies, Inc. You can import SIFs into the DDMS Order Entry window and automatically build purchase orders to upload into each of HNI's Websites, where you can view orders and item details, while keeping track of all your furniture sales in the DDMS order and accounting flow.
Setting Up and Using Image Star PSN (pdf) Learn how to set up appropriate parameters, database records, and default settings to transmit purchase orders, check stock availability and pricing, and request acknowledgements via the PSN with Image Star. Notes: Requires DDMS Version 8.18 or higher. Image Star is an O/PUS supplemental vendor; to load Image Star items and pricing, ssee O/PUS Item Update Instructions for Image Star (pdf).
Setting Up and Using the is.group PSN (pdf) Set up appropriate parameters to transmit purchase orders and request acknowledgements via the PSN with the is.group Distribution Centers.
is.group Dealer Data Collection Program (pdf) You can help is.group determine what to stock in their regional distribution centers (RDCs). The Data Collection program collects purchasing history information by item within a specific date range or quarter. This document includes instructions on setting up your Vendor record, installing the is.group Data Collection Wizard on your DDMS server, and troubleshooting tips. To ensure you have set up the requisite fields in the I-MFG file, see Loading & Purchasing is.group Items (pdf).
Setting Up and Using the Kimball PSN for DDMS (pdf) Learn how to set up your Kimball vendor record, furniture contracts with Kimball CDA numbers, and purchase order communications defaults. Then you can import SIFs, automatically build P/Os, transmit electronically to Kimball's order management system, and receive Kimball's P/O acknowledgements.
Setting Up and Using the Knoll PSN (pdf) Learn how to set up your Knoll Manufacturing vendor record, furniture contracts, and purchase order communications defaults. Then you can import SIFs and automatically create P/Os that you can upload electronically into the Knoll order management system.
Setting Up and Using the Lagasse PSN (pdf) Set up appropriate parameters transmit purchase orders and request acknowledgements via the PSN with janitorial/sanitation wholesaler Lagasse Bros., Inc., a United Stationers subsidiary.
Setting Up and Using the National PSN for DDMS (pdf) Learn how to set up your National vendor record, furniture contracts with National CDA numbers, and purchase order communications defaults. Then you can import SIFs, automatically build P/Os, transmit electronically to National's order management system, and receive National's P/O acknowledgements.
Setting Up and Using the O/PUS® PSN (pdf) Learn how to set up appropriate parameters, install and use O/PUS PSNControl software, and download and process vendor pricing files, flyers, programs, and catalogs.
See also: O/PUS Install
Setting Up and Using the SP Richards PSN (pdf) Set up appropriate parameters to transmit purchase orders, check stock availability and pricing, and request acknowledgements via the PSN with S.P. Richards.
Setting Up and Receiving Invoices: S.P. Richards How to set up electronic invoicing with S.P. Richards, and how to receive and process these invoices via PSN. To complete the process, see Posting Electronic Invoices
Processing Credits and Freight Charges: S.P. Richards (pdf) It's now easier than ever to process S.P. Richards credits and freight charges. When you receive electronic invoices via PSN, DDMS can automatically post vendor credits to Accounts Payable, and post Freight charges to customer pick tickets in Order Entry. It eliminates several labor-intensive steps.
Processing Advanced Shipping Notice (ASN): S.P. Richards (pdf) It's now easier than ever to process S.P. Richards short ships, carton counts and tracking information via PSN. When you receive the new Advance Shipping Notice data from SPR via PSN, DDMS can process short ships, carton counts, carton IDs, and carrier tracking IDs. The system automatically adjusts the quantities and special lines in your orders and your purchase order. You can use Report Writer to add the vendor carton counts to your printed shipping manifest. It allows more proactive handling of shorted orders, and simplifies package tracking.
New! Special Order with S.P. Richards Productpro™ and FurnitureAdvantage™ Programs (pdf) Traditionally, office products wholesalers have offered only in-stock items to meet the need of speedy delivery. But the market demands more custom items, even those with longer delivery timeframes. S.P. Richards dealers can offer customers a more extensive variety of special-order products, with the ProductPro™ and FurnitureAdvantage™ programs. S.P. Richards releases these special order item price files monthly, for download via O/PUS PSNControl on the first Monday of the month. Learn how to update your DDMS inventory database and contracts, and use special order features. See how easily your ECinteractive and is.D-Force 2 shoppers can identify how long special order merchandise will take to ship. Certain items will be flagged as non-returnable, whether they are stocked foodstuffs or special-order custom work.
Setting Up and Using the Supplies Network PSN (pdf) Set up appropriate parameters to transmit purchase orders, check stock availability and pricing, request acknowledgements, and receive short ships, carton counts, carton IDs, and carrier tracking IDs via the PSN with Supplies Network, a DMI company.
New! Setting Up and Receiving Invoices: Supplies Network (pdf) How to set up electronic invoicing with Supplies Network, and how to receive and process these invoices via PSN. To complete the process, see Posting Electronic Invoices (pdf).
New! Processing Advanced Shipping Notice (ASN): Supplies Network(pdf) It's now easier than ever to process S.P. Richards short ships, carton counts and tracking information via PSN. When you receive the new Advance Shipping Notice data from SPR via PSN, DDMS can process short ships, carton counts, carton IDs, and carrier tracking IDs. The system automatically adjusts the quantities and special lines in your orders and your purchase order. You can use Report Writer to add the vendor carton counts to your printed shipping manifest. It allows more proactive handling of shorted orders, and simplifies package tracking.
Setting Up and Using the SYNNEX PSN (pdf) Set up appropriate parameters to transmit purchase orders, check stock availability and pricing, and request acknowledgements via the PSN with SYNNEX. The SYNNEX catalog can be loaded as part of your quarterly O/PUS multivendor update. If you are not yet a SYNNEX customer, contact Bob Michelsen, Sales Manager at 1-888-223-1164, ext 5540. You will need an ID and password for secure access to the PSN SYNNEX service. If you are already an authorized reseller, you still need an ID and password for the PSN SYNNEX service. To obtain them, click the link for the appropriate region below, then complete and submit the online form:
Setting Up and Using the Tech Data PSN for DDMS (pdf) Set up appropriate parameters to transmit purchase orders and request acknowledgements via the PSN with Tech Data on your DDMS system.
See also Tech Data Ship Via Legend (pdf) Tech Data allows the dealer to change their shipping method for each purchase order/order/line item. Use the codes in this document to set up the shipping method for each carrier, following the instructions in the Tech Data PSN documentation.
Setting Up and Using the TriMega PSN for DDMS (pdf) Set up appropriate parameters to transmit purchase orders and request acknowledgements via the PSN with TriMega on your DDMS system.
Setting Up and Receiving Invoices: TriMega Purchasing Assn. How to set up electronic invoicing with TriMega Purchasing Association (TPA), and how to receive and process these invoices via PSN. To complete the process, see Posting Electronic Invoices
TriMega Point Nationwide (pdf) TriMega Purchasing Association (www.trimega.org) launched a new company called Point Nationwide to fulfill orders from national accounts, where local member dealers in each region make the deliveries. If you participate in this TPA program, you can receive electronic purchase orders from Point Nationwide, and return Advanced Shipping Notices to communicate delivered lines, and how they were fulfilled, whether from stock or purchase order. Point Nationwide handles tax and billing, and pays dealers on collection.
Setting Up and Using the United Stationers PSN (pdf) Set up appropriate parameters to transmit purchase orders, check stock availability and pricing, and request acknowledgements via the PSN with United Stationers.
Setting Up and Receiving Invoices: United Stationers How to set up electronic invoicing with United, and how to receive and process these invoices via PSN. To complete the process, see Posting Electronic Invoices
Processing Advanced Shipping Notice (ASN): United Stationers (pdf) It's now easier than ever to process United Stationers short ships, carton counts and tracking information via PSN. When you receive the new Advance Shipping Notice data from United via PSN, DDMS can process short ships, carton counts, carton IDs, and carrier tracking IDs. The system automatically adjusts the quantities and special lines in your orders and your purchase order. You can use Report Writer to add the vendor carton counts to your printed shipping manifest. It allows more proactive handling of shorted orders, and simplifies package tracking.
Processing Credits and Additional Charges United Stationers Now you can receive electronic data via the ECi Private Supply Network (PSN) about your United Stationers and Azerty credits and additional charges. These enhancements eliminate several labor-intensive steps. When you receive Azerty or United Stationers electronic invoices via PSN, DDMS can automatically post the vendor credits to Accounts Payable, and post Freight charges to customer pick tickets in Order Entry. You can automatically pass on additional charges to customers, or report them for cost/commission purposes. You can choose which charges to pass to the ticket for cost or cost/sell price. This allows you to track freight and delivery costs on a per order basis. This is valuable information to have when analyzing your gross profit on regular and national drop ship orders.
New! Setting Up and Using United Substitutions (pdf) United's substitution program works with the PSN service to allow dealers to have substitution lists assigned to their accounts in the United system. Dealers can select to use a custom substitution list or use the generic list that United provides. The list allows dealers to control what items are subbed when transmitted and which items are subbed for them. Since United assigns this list to the dealer's individual united account numbers, this feature works with National Drop Ship (NDS) accounts and any of the dealer's standard delivery accounts.
Setting Up & Using West Point Products PSN (pdf) Now DDMS and OMD dealers can request stock/price checks, transmit purchase orders, and receive purchase order acknowledgements via the ECi Private Supply Network (PSN) with West Point Products (www.westpointproducts.com), an STMC certified manufacturer or premium replacement laser toner cartridges and provider of related imaging supplies and services.
Updated! Setting Up and Using the Xstamper PSN (pdf) Set up appropriate parameters to load items, transmit purchase orders and request acknowledgements via the PSN with Xstamper. Also learn how to update your Item files using PSNControl, and activate the Microsite in your legacy Web storefront.
New! Setting Up and Using the Xstamper Microsite in Dealer Station (pdf) Learn how to use the Dealer Station or is.D-Force Admin Control panel to activate the microsite for your Web storefront customers. This document also includes the steps your Dealer Station or is.D-Force end customers will use to order from the Xstamper Microsite.
Phase III: Furniture Acknowledgements
New! Phase III: Setting Up and Using Furniture Acknowledgments via PSN (pdf) Once you have completed the steps in the Phase II handout for your individual furniture vendor, you can set up the acknowledgment program. The Furniture Acknowledgments function gives you the ability to default to a specific printer for acknowledgments by user or by vendor. It also gives you the option to update the cost on the purchase order and ticket automatically, allows you to print only exceptions on the acknowledgment report or print all items, and allows you to reprint the acknowledgment without requesting it again from the vendor. Learn how to set up the appropriate Global, Vendor, and User parameters.
See Also...
PSN Monitor Documentation To learn how to use PSN Monitor, see "Chapter 17: PSN Monitor" starting on page 139 in the Setting Up Dealer Station DDMS Edition Admin Pages (pdf) documentation.
File # 238: Using (SR-C) to Request P/O Acknowledgements (pdf) If you are missing an vendor acknowledgement of an Internet Purchasing transmission, use the (SR-C) screen to check P/O status, pre-receive, and print the acknowledgement (file: SR-C-Ack.pdf)
O/PUS® PSN Control Online Help This is the web-friendly version of the online help included with PSN Control, the program you use to download quarterly pricing files.