Post Beginning Balances

After creating your chart of accounts, you must post your beginning balances in the General Ledger Posting screen.

To post your beginning balances, follow the steps below:

Start eNsite by double-clicking the icon on your desktop.
In the eNsite Login window, the cursor appears in the User ID box. Type 101 and click OK. (You do not need a password.)

The number 101 is a salesperson number we preset when building your system. During the Let's Get Started program, you create a salesperson database. After you do this, each user has a unique number. You also have the option of assigning passwords for each user. For more information, see Salesperson Database.

In the eNsite Master Menu, select the General Ledger database by double-clicking the icon.
In the General Ledger Menu, double-click the icon.
The General Ledger Posting screen opens. General Ledger screens are text-based, not graphical. Press the Caps Lock key. You always use capital letters in text-based screens. To post your beginning balances, type P to post.
The Enter (A)dd, (D)elete, (E)dit prompt appears. To post beginning balances, type A to Add.
The cursor moves to the Fiscal/To fields. Enter the year to which you want to post (the year set in the Fiscal Year field in the (L2) screen. .
The cursor moves to the Batch # field. Enter the batch number that you want to post to. (Batch files store information until it is posted.)
The cursor moves to the date field at the upper right corner of the screen. Enter the date to which you want to post, or press Enter to accept the system default date.
The cursor moves to the Period field. Press Enter to accept the current period (the period set in the Current Period field in the (L2) screen), or enter the period you want to post to.

General Ledger parameters are set in the (L2) G/L Master Numbers screen and the (LJ) General Ledger Parameters screen. For more information on setting G/L parameters, please request the DDMS General Ledger Manual.
The cursor moves to the G/L Nbr field. Retrieve the G/L account to which you want to post. You can retrieve the account by account number, account description, or, if you are not sure of the account number, you can use the Query feature to retrieve the account.
Use the Remarks field to enter additional information regarding this posting, such as Adjustment from A/P. Press Tab.
The cursor moves to the Debits field. If you need to enter the transaction as a debit, enter the amount. If you need to enter a credit instead, press Tab to move to the Credits field and enter the amount. Always use positive amounts. Press Enter.
The Is This Correct prompt appears. To accept the posting information, type Y or press Enter.
Continue posting your beginning balances using these instructions. For more information on the General Ledger module, please request the DDMS General Ledger Manual.