Learn Applications -> Post G/L Batches

Post G/L Batches

When the system updates master files, it also stores the information in batch files. Batch files
are temporary files that are used to store information. The batch files from these applications can be used to run reports and to release the information to general ledger.

When you release the batches from these applications, you can have the system automatically release the transactions to general ledger (G/L), or you can manually post the transactions in the (K) General Ledger Posting screen.

To have the released batches automatically flow to the G/L batches, you must specify Y in the Auto Post field in the (L2) G/L Master Numbers screen. If you specify N in this field, you must manually post the information in the (K) General Ledger Posting screen. For more information on setting G/L parameters, please request the DDMS General Ledger Manual.

The General Ledger application is a batch-orientated application. All transactions are made to batches rather than directly to the database. Any transactions that are released to G/L are stored in batches. If you manually post the transactions, the postings are made to the G/L batches. If you have the system automatically release the information, the system sends and stores the information in the G/L batches. For example, if you release the batches from A/P, the system will store the information in G/L batch number 9001.

Before using the DDMS General Ledger application, you need to create your G/L accounts in the Chart of Accounts Master screen. You also need to post beginning balances in the General Ledger Posting screen. To do this, refer back to the Chart of Accounts heading in the Create Databases section of this program.

You must manually request that the database be updated with the information stored in the G/L batch files. To update the G/L application, you must release the G/L batches. You release the batches with the G/L Batch Report. You can release all or some of the batches in a batch file at one time. If all of the batches in a batch file are released, the file is automatically deleted. When new postings are made, the batch file is recreated.

When the G/L batches are released, the information is cleared from each batch and stored in the G/L master file (G/L MASTER). This information also updates the running account balances stored in the chart of accounts file (CHARTFILE).