If
you specified W (weekly billing) in the Summary Freq box, Silver Plus eNsite calculates the next
date by adding 7 to the system date (the date the summary invoice was printed).Understanding the Bill Date and Invoice Number
When you first complete the Summary Billing boxes in the Customer Credit tab, you specify the date that you want to run the customer's first summary billing in the Next Date box. Each time you print a customer's summary invoice through the [M] Summary Invoices function in the (UR) Sales Report screen, Silver Plus eNsite moves the date in the Next Date box to the Last Date box, and enters a new date in the Next Date box.
If
you specified W (weekly billing) in the Summary Freq box, Silver Plus eNsite calculates the next
date by adding 7 to the system date (the date the summary invoice was printed).
If
you specified a number between 1 and 31 in the Summary Freq box, Silver Plus eNsite calculates
the next date by increasing the month by one for every month except December. When you run the summary
bill in December, Silver Plus eNsite changes the month to 1 and increases the year by one. For
example, if you specified 15 in the Summary Freq box, and Silver Plus eNsite ran the summary bill
on 4/15/00, the next date would be 5/15/00. However, if it ran the summary bill on 12/15/00, the next
date would be 1/15/01.
If
you specified B in the Summary Freq box, Silver Plus eNsite checks the Days:First and Days:Last
boxes before calculating the next date. If the system date is later than or equal to the date in the Days:First
box, but earlier than the date in the Days:Last box, the next date is the Days:Last date. If the system
date is later than the date in the Days:Last box, the next date is the date in the Days:First box for
the following month. Suppose you specified 5 in the Days:First box and 20 in the Days:Last box, and you
run the Summary Invoice Report on April 7. The next date would be April 20. However, if the dates in the
Days:First and Days:Last boxes are the same, but you run the report on April 28, the next date would be
May 5.
Silver Plus eNsite also assigns a summary invoice number each time it creates a new summary invoice (the first time in a billing period when a ticket reaches a status B). This summary invoice number comes from the Summary Invoice # field in the (LB) Summary Billing Parameters screen, and is displayed in the Current # box in the Customer Credit tab.
When you print the summary invoice for this customer through the [M] Summary Invoices function in the (UR) screen, Silver Plus eNsite moves the invoice number in the Current # field to the Last # box. The Current # box remains blank until the first ticket in the next billing period for this customer reaches a status B.