Adjusting and Correcting A/P

Posting A/P Adjustments

1      Double-click the icon. The Accounts Payable Posting window opens, displaying the Invoice tab.

2      Select the vendor for whom you are posting an adjustment. If you need instructions, see Selecting a Vendor in Accounts Payable.

3      After you select a vendor, the Accounts Payable Batch Information dialog box opens. Specify the batch number, the general ledger number, the posting date, the posting period, and the fiscal year for this transaction. Click OK. For detailed instructions, see Specifying A/P Batch Information.

4      When the cursor moves to the Invoice # box, enter the number of the invoice to which you want to make an adjustment and press Enter.

5      In the Total box, enter the total amount of this adjustment and press Enter.

6      In the Invoice Date box, enter the date for this adjustment or press Tab to accept the default.

Note:      Tab past the Voucher, Net, and Check # boxes. They do not apply when posting adjustments.

7      If this is a disputed invoice, you can check the Disputed box.

8      When the cursor moves to the Loc box, enter the location for which you are posting this adjustment.

9      In the Charges box, you can enter the amount of the adjustment.

    If you need to increase (debit) the A/P account balance, post the amount of the adjustment in the Charges box. Tab past the Payments box.

    If you need to decrease (credit) the A/P account balance, click the Payments box and enter the amount of the adjustment.

10      In the Rev G/L box, you can press Tab to accept the default reverse general ledger number or you can change it. If you made an charge adjustment, this box defaults to the G/L number set in the G/L # field in the Vendor window for this vendor. If this box is blank, the default comes from the control number set in the Cost row of the A/P column in the (L2) screen. If you made a payment adjustment, this box defaults to the control number set in the Cash row of the A/P column in the (L2) screen.

11      In the Remarks box, enter text that identifies this posting, ADJUSTMENT, for example.

12      If the Disc % box defaults to zero percent and you are posting a charge, press Tab. However, if you are posting a payment and there is a percentage in this box, clear it by clicking the box and pressing Backspace.

13      If the Discount $ box defaults to zero amount and you are posting a charge, press Tab. However, if you are posting a payment and there is an amount in this box, clear it by clicking the box and pressing Backspace.

14      When you finish specifying adjustment information, press Enter to record the change you made.

15      The entry moves down one line. To post the change, click Post or click .