Paying A/P Invoices

Paying A/P Invoices with Hand-Written Checks

If you did not enter the check number when you posted the invoice, and if you are paying with a hand-written check, you must manually enter the check number.

To pay invoices with hand-written checks:

1      Double-click the icon. The Accounts Payable Posting window opens, displaying the Invoice tab.

2      Click the Payments tab or press F3. The Payments tab opens.

3      Click Hand Check. The Hand Checks Limit dialog box opens. For information on all the boxes in this dialog box, see In the Accounts Payable Hand Checks Limit Dialog Box.

4      In the Vendor ID box, enter the account number of the vendor for which you are paying invoices.

5      In the Fiscal Year, Period, and Date box, you can enter the fiscal year, business period, and date or you can press Tab to accept the default information.

6      In the Check # box, enter the check number you are using to paying these invoices.

7      When you finish entering check information, click OK. The cursor returns to the Payments tab.

8      Click the Pay column corresponding to each invoice you want to pay with this hand-written check. To mark all the invoices for payment, click the Pay Vendor button. If you make a mistake, you can clear the invoices marked for payment by clicking the Clear Vendor button.

Note:      You can exit the application without paying A/P invoices at any time by clicking the Cancel Updating button.

9      When all the invoices you want to pay have been selected, click the Post Hand Check button.

10      The AP-MASTER is Updated message appears, indicating that the information you specified has been posted to the AP-MASTER file. Click OK.

11      Once your your hand-written checks have been entered, you release your checks. For details, see Releasing A/P Checks.