About Releasing Accounts Payable Batches
Release your accounts payable batches to general ledger on a regular basis. Before you release batches, we strongly recommend that you print the A/P Batch Report to determine whether your accounts balance. This report prints again when you release your A/P batches. Save this final report, because it provides a daily accounting record of your A/P activity. It is a valuable part of your audit trail.
The accounts payable batches are held in the AP-BATCH file. Accounts payable batches can consist of any accounts payable posting transaction: payments, adjustments, discounts, and voids. Once you select the batches you want to release, the batches are deleted from the AP-BATCH file.
Releasing batches is part of the day-end procedures. When you release batches:
A
Version of the A/P Batch Report Prints: You should print the A/P Batch Report first without releasing
the batches. This allows you to make adjustments to the batch. After viewing the report and making any
adjustments to the batch, print the report again, releasing the specified batches.
Daily
Figures for the Released Batches are Cleared from the AP-BATCH File: These figures go to the appropriate
G/L batch file if your system is set to automatically post the information to general ledger.
Notes: Releasing batches is a dedicated accounts payable function. Make sure that no one uses the Accounts Payable application or releases A/P or G/L batches until the procedure is complete.
To release the GL-BATCH file to General Ledger, you must release the G/L batches through the (W) General Ledger Reports screen.
See also: