Printing Standard Order Entry Reports
Autoverifying with Batch Printing in O/E
Using the [V] Auto Verify with Batch Printing function in the (TR) Order Entry Reports screen, you can move all status 6 and 7 pick tickets that have a -0 extension (and at least one shipped item on the pick ticket) to a specified status without having to edit the pick ticket.
Before using this function, you should check the following parameters:
The Option field in the (L1) Terminal and Tickets Parameters screen determines what prints in the Bin column for lines that previously had shipped quantities.
The Print Code field in the (LGØ) Order Entry Parameters screen determines what lines print on flushed tickets. If you set this parameter to N or O, the ticket moves to a final-verified status (8 or 9), but it does not print.
The Allow Auto Verifying With Batch Printing field in the (LGØ) Order Entry Parameters screen must be set to Y. Otherwise, the [V] function is not an option in the (TR) screen.
The Last Working Day of Week For Flushing Old Shipped Orders field in the (LF1) Purchase Order Flushing Parameters screen must be set. It determines the default when flushing backorders, depending on the days per week you are open for business.
Note: You must flush current backorders and the previous day’s shipped items before you use the [V] Auto Verify with Batch Printing function. For instructions, see Flushing Current Backorders.
To move status 6 and 7 tickets to a specified status (usually status 8):
In the (TR) screen, select the [V] Auto Verify with Batch Printing function.
At the Date of Orders prompt, press Enter to accept the default. (The default is set in the Last Working Day of Week For Flushing Old Shipped Orders field in the (LF1) screen.) You can also enter the previous business day’s date, or enter the date of the orders to verify and print.
The cursor moves to the Pick # field. Use the limit fields to define the records to include on the report. To include all tickets, press Enter and go to Step 4.
You can use as many limit fields as desired. However, a record must meet all of the requirements to be included.
To limit the process to one pick ticket, enter the same number in both the Pick # and To # fields.
To specify a range, enter the beginning of the range in the first field, and enter the end of the range in the corresponding To field. Press Enter.
Use the Pick # and To # fields to limit by a range of pick tickets.
Use the Zip # and To # fields to limit by a range of zip codes.
Use the Name and To fields to limit by customer name.
Use the Route and To fields to limit by either carrier route or shipping route.
The R/M field works the same as the Route or Manifest box in the (LFA4) screen.
Use the Writer and To fields to limit by salesperson number.
The cursor moves to the Sort Order 1 field. Sorts determine the order in which the pick tickets print. To accept the default sort (sorting by pick ticket number), press Enter and go to Step 5.
You can specify up to two codes. To do this, enter the appropriate sort code in the Sort Order 1 and 2 fields. For example, to sort tickets by date, type D in the Sort Order 1 field. Always define the priority for your sorts beginning with the most general and narrowing to the most specific.
By specifying sort parameters, you establish order and grouping. For example, if you sort by customer name, all of the information for each customer is grouped together and printed in alphabetical order by name. There also can be sorts within sorts. For example, if you sort by customer name and date, the report groups customer names according to date.
Sorts use either ascending or descending order. Ascending order is from first to last (from A to Z, for example). Descending order is from last to first (from 10 to 1, for example). You cannot combine ascending and descending sorts for a single report.
To sort by pick ticket number, type #.
To sort by customer name, type C.
To sort by the date the order was entered, type D.
To sort by the shipping route, type M. The shipping route is set in the Route box in the Shipping Manifest in the Buyers/Manifest tab.
To sort by the route number, type R. The route number is set in the Route box in the Customer Master tab.
To sort by salesperson, type S. The salesperson number is set in the Salesperson 1 box in the Customer Master tab.
To sort by order-taker number, type T.
To sort by zip code, type Z. The zip code is set in the Zip box in the Customer Master tab.
In the Loc field, enter the inventory location for which to verify invoices. If you enter a single-digit location, press Tab. To verify invoices for all inventory locations, space through the Loc field.
In the Printer field, enter the name of the printer to use.
In the Format field, press Tab to use the format specified in the T-I-C-K-E-T-S Form field in the (L1) screen, or enter the invoice format to use.
Note: The Invoice Format box in the Customer Order Entry tab overrides any format you enter here.
In the Status field, type 8. For autoverifying to work, flush tickets to status 8.
In the Copies field, press Enter.
In the Totals field, press Enter.
Tickets are flushed and printed.
Notes: The ticket does not print if the Option field in the (L1) screen is set to T, if the Print Code field in the (LGØ) screen is set to N, or if a backordered item remains on the ticket. However, the ticket still moves to the status you specify.
If an item with no cost or price appears on a ticket, the ticket prints but the status does not change.
When this function is complete, you can batch print invoices through the [B] Invoices function in the (TR) screen. When you do, all status 8 and 9 tickets move to a status B. See Printing Invoices.
You can check the status of today's reports by going to the Batch Ticket/Invoice Print Status screen. From the Master Menu, type TT. The Batch Ticket/Invoice Print Status screen opens. You can see the detail of a print job or check the current status of a report. To see basic status information, in the Action Code field, type F.
To set limits, in the Action Code field, type L. To see detail, in the Detail field, type Y. You can limit by Who, Terminal, Printer and Request. The status updates every 30 seconds. Status information is stored in the RPT-TRACK file and is deleted during your day-end procedure.
Return to:
Flushing Previous Days Shipped Items
See also: