Printing Standard Accounts Receivable Reports

The age-only function sends the posting detail and aged totals to a batch to update the customer balances, but does not print a report. Aging updates the ages of your customer's outstanding invoices, providing accurate figures for current balances, and for balances that are over 30, 60, and 90 days old.

 

When you age your customer balances, the system updates the following boxes in the Customer Credit Tab: Balance, Current, 30 Days, 60 Days and 90+ Days. (For more information, see In the Customer Credit Tab.)

 

The total A/R figures in the (PDA) President's A/R screen are also updated. (For details, see President's Screens.)

 

To use the age-only function:

  1. In the (OR) Accounts Receivable Reports screen, select the [B] Trial Balance action code.

Note:  The age-only function is a dedicated function. Make sure no one uses the system until the age-only function is complete.

  1. In the Age Only field, type Y to age customer balances.

  2. In the Location field, press Tab.

  3. The Aging field is used to calculate the age of each invoice. To do this, the days between the invoice date and the date in this field are counted. After aging, each invoice is divided into four groups: current, and exceeding 30, 60, or 90 days. (Calendar months are not used.) Press Enter to accept the system date, or enter a different date.

  4. Customer balances are aged.

Return to:

Printing the Trial Balance Report (Standard)