About Purchase Order Entry Reports
Purchasing reports are printed through both the Purchase Order Selectors window and Purchase Order Reports window. You can use these windows to print the Purchase Order Reports, which list your purchase orders; the Past Due Purchase Order Report, which shows past due purchase orders; and the Outstanding Purchase Order Report, which lists outstanding purchase orders.
Note: These three reports can be valuable tools for your business, especially for tracking problem orders. You should develop a regular timetable for running these reports that is suitable for your business needs.
The following reports are provided with the DDMS system and include valuable purchase order entry information.
Purchase Order Report lists information about shipments that you have requested and received. It is sorted by purchase order number. If you print purchase orders through the (SR) screen, you can use one of three different formats, including the standard format, receiving format, and default format.
Past Due Purchase Order Report shows line items that appear on purchase orders within the range of due dates you specify, or those with no due date.
Outstanding Purchase Order Report lists only line items with unreceived quantities. This can be helpful in determining which items to transfer to another purchase order for another vendor.
Purchase Order Receiving Report shows purchase order information and can be used to receive and verify vendor shipments. It is sorted by purchase order number.
Purchase Order Receiving Report With Numbers includes the same information as the Purchase Order Receiving Report, plus invoice numbers for each item.
Backorder Report details when items were backordered and from where they were ordered. This report is useful for checking on an item for a customer.
Backorder Exceptions Report includes the same information as the Backorder Report, but includes only backordered items that have not been placed on a purchase order.
Purchase Order History Report is printed through the (SRR) Purchase Order Archive screen. Three files, JOUR-PO, JOUR-P-SPC, and JOUR-P-IND, contain all archived purchasing information. JOUR-PO contains all of the archived purchase order information, JOUR-P-SPC contains archived special text lines, and JOUR-P-IND is an index that lets you view purchase orders in item number order.
Automated Short Buy Reports
Automated Short Buy Test Report is an important component of the initial setup process. It can be very helpful while you’re testing and refining your automated short-buy parameters. It lists the eligible items, and indicates whether or not they would be included on a purchase order. If an eligible item is not included, the reason is printed on the report.
Automated Short-Buy Report lists the purchase orders and indicates whether they were transmitted to the wholesaler. This report also indicates whether items that the vendor cannot fill or doesn't stock were transferred to another purchase order.
Automated Short-Buy Exceptions Report lists the eligible items, and indicates if they were included on the purchase order. If an eligible item was not included, the reason is printed on the report.
Short-Buy Report shows you which items to order.
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