About Accounts Receivable Reports
A key part of the accounts receivable application is the ability to produce accurate, detailed, and customized reports. This increases your control over your business. You can print standard reports or design your own. However, you don't have to spend a lot of time customizing reports, the most necessary ones are standard.
When you select a standard report, you can permanently modify the report to meet your business needs. For example, each time you print a standard report, you may need to include all customers with a zero balance, to indicate which accounts are dormant. You can also set up standard reports to automatically print a particular past due letter, based on the number of days the customer is past due.
These are just a couple of ways you can use standard reports to your advantage.
When you design your own reports, you can tailor them by a unique sort or limit box. You can even save the report you designed so that you do not have to recreate it.
You can print the following reports in the (O) Accounts Receivable Selectors and (OR) Accounts Receivable Reports screens:
A/R Trial Balance Report: shows account information for each customer, and provides aged totals for each customer account. (Aging determines how old each invoice is, and divides a customer's balance into four subtotals: current, over 30 days old, over 60 days old, and over 90 days old.)
A/R Batch Report: shows the detail of each posting in a batch as well as the total of all postings made to a batch. You can include user-defined batch numbers, system-generated batch numbers, or both. Batch reports are used to verify the accuracy of A/R postings. You can also release A/R batches while printing this report. Releasing a batch deletes it from the AR-BATCH file. If the Auto-Post field in the (L2) G/L Master Numbers screen is set to Y, releasing also posts the summary information to a general ledger batch.
Calculating Finance Charges: lets you calculate the finance charges for every overdue invoice in the AR-MASTER file. You cannot use sorts and limits to report finance charges for certain customers. However, if to eliminate finance charges for key customers, you can do this through the Exempt Status field in the (LA3) screen.
Statements: show the current account balance for each customer. Statements can also include finance charges. However, before you can print statements with finance charges, you must calculate them.
Past Due Letters: are form letters. You can print letters for invoices that are more than 30, 60, and 90 days old.
See also:
Printing Standard Account Receivable Reports