Releasing Voided Checks
If you release checks and then void a specific check, you must release the voided check. When you release a voided check, the payroll history file and general ledger batch are updated.
The default sort for releasing voided checks is by employee name and includes the following information:
Employee ID and name
The following information from each paycheck:
base rate of pay
regular hours worked
gross wages from regular hours worked
overtime hours worked
gross wages from overtime
gross wages from commission or bonus
total gross wages
social security withholding
federal, state, and city tax withholding
total deductions, excluding taxes
net wages
check number
date of check
a message indicating each voided check.
Period totals, which include:
gross wages from regular hours
gross wages from overtime
gross wages from commission or bonus
total gross wages
social security withholding
federal, state, and city withholding
total deductions, excluding taxes
net wages.
Year-to-date totals, which include:
total gross wages
social security withholding
federal, state, and city withholding
net wages.
To release voided checks:
In the (V) Personnel/Payroll Reports screen, select the [B] Print Payroll Register function.
In the Type field, type Q.
In the Release Checks field, type Y.
In the Period field, enter the business period or press Enter to accept the default business period. It is set in the (L2) G/L Master Numbers screen.
In the From and To fields, enter a range of dates (month, day and year) to include in the release.
In the Order field, you can specify sort parameters for a report and establish the order and grouping of any records included in the report. For example, if you sort by employee name, all of the information for each employee is grouped together and printed in alphabetical order by name.
To sort by employee name, type N.
To sort by employee identification number, type #.
In the Department From field, you can set limits to define the records to include on the report. You can use any combination of limits. However, to be included on a report, the record must meet all of the limits you set. To set no limits, press Enter and go to Step 8. However, if you do not specify a range, all your payroll information prints.
To specify a range, enter the beginning of the range in the first field, and enter the end of the range in the corresponding To field. If you enter fewer than four characters, press Tab.
Use the Department From and To fields to limit by a range of company departments.
Use the Group Code From and To fields to limit by a range of payroll group codes.
Use the From Name and To Name fields to limit by a range of employee names.
Use the From # and To # fields to limit by a range of employee identification numbers.
At the Enter Password prompt, enter the password specified in the Release field in the (LHN) Payroll/Personnel Parameters Screen.
In the Printer field, enter the name of the printer to use.
In the Copies field, enter the number of copies to print.
In the Date field in the upper right corner of the screen, press Enter to accept the system date, or enter the date for the release.
The information is released and the Payroll Quarterly Register prints.
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