Releasing Payroll Checks
You should release payroll checks after you print them. Releasing payroll checks updates payroll history and releases information to general ledger.
When you release payroll checks, the default sort is by employee name and includes the following information:
Employee ID, name, and social security number
Check number and date
Number of regular and overtime hours worked (includes double and triple time)
Gross wages
Social security withholding
Federal, state, and city tax withholding
Total of other deductions
Net pay (gross wages minus all deductions)
Commission or bonus
Vacation hours used
Sick leave hours used.
A general ledger summation, which includes the following information, also prints:
General ledger account number and description
Total amount posted to the account
Number of paychecks posted to the account
Business period.
To release payroll checks:
In the (V) Personnel/Payroll Reports screen, select the [B] Print Payroll Register function.
In the Type field, type P.
In the Release Checks field, type Y.
In the Period field, enter the business period or press Enter to accept the default business period. It is set in the (L2) G/L Master Numbers screen.
In the Order field, you can specify sort parameters for a report and establish the order and grouping of any records included in the report. For example, if you sort by employee name, all of the information for each employee is grouped together and printed in alphabetical order by name.
To sort by employee name, type N.
To sort by employee identification number, type #.
In the Department From field, you can set limits to define the records to include on the report. You can use any combination of limits. However, to be included on a report, the record must meet all of the limits you set. To set no limits, press Enter and go to Step 7. However, if you do not specify a range, all your payroll information prints.
To specify a range, enter the beginning of the range in the first field, and enter the end of the range in the corresponding To field. If you enter fewer than four characters, press Tab.
Use the Department From and To fields to limit by a range of company departments.
Use the Group Code From and To fields to limit by a range of payroll group codes.
Use the From Name and To Name fields to limit by a range of employee names.
Use the From # and To # fields to limit by a range of employee identification numbers.
At the Enter Password prompt, enter the password specified in the Release field in the (LHN) Payroll/Personnel Parameters Screen.
In the Printer field, enter the name of the printer to use.
In the Copies field, enter the number of copies to print.
Payroll history updates and paycheck information is released to G/L. The Payroll Period Register prints.
Return to:
Period-End Steps for Day-End, Month-End, and Year-End
See also: