Printing General Ledger Reports

When you release G/L batches, the information is released to the GL-MASTER file and GL-BATCH is deleted. The CHARTFILE is also updated when you release G/L batches.

Note: If the field Do Not Release Out Of Balance Batches is set to Y, and there is a batch that is out of balance, the message Batch Not Released prints on the report. If you try to release a batch for a closed period, a warning message prints on the report. Also, if there are asterisks (*) on the report in the Description fields, this general ledger number does not exist in the chart of accounts and the batch does not release.

  1. In the (W) screen, select the [A] Print G/L Batch code.

  2. Use the Batch Number # and To # fields to limit by batch number. You can include all batches, print a single batch, or print a range of batches.

    To include all batch numbers, tab to the Release field.

    To print a single batch, enter the batch number in the Batch Number # field. Tab to the Release field.

    To print a range of batches, enter the beginning number in the Batch Number # field. If the number does not completely fill the field, press Tab. In the To # field, enter the ending batch number. If the number does not completely fill the field, press Tab. For example, to print batches 9000, 9001, and 9002, you would enter 9000 in the Batch Number # field and 9002 in the To # field.

Note: If you are releasing permanent batches, it is a good idea to release them one at a time.

  1. In the Release field, type Y.

Note:  It's a good idea to print the G/L Batch Report to verify everything is correct before releasing batches.

  1. Use the Company From # and To # fields to limit by G/L location.

    To specify a single G/L location, enter it in both fields.

    To include all G/L locations, leave these fields blank.

    To specify a range, enter the beginning number in the Company From # field. Enter the ending number in the To # field. You can set as many limits as you need. However, a posting must meet all the limits to be released.

  2. At the Enter Password prompt, enter the password set in the Release field in the (LJ) General Ledger Parameters screen.  

  3. Use the Period From # and To # fields to limit by period.

    To include all current periods, tab to the Fiscal Year # field. The current period is set in the (L2) G/L Master Numbers screen.

    To limit to a single period, enter it in both the Period From # and To # fields.

    To specify a range of business periods, enter the beginning of the range in the Period From # field, and enter the end of the range in the To # field.

Note: If you enter a closed period, the batch doesn't release and a warning message prints on the report: Warning - Batch Not Released, Posting to Closed G/L Period.

  1. Use the Fiscal Year # and To # fields to limit by fiscal year.

    To specify the current year, press Tab.

    To specify a single year other than the current year, enter it in both the Fiscal Year # and To # fields.

Note:  If you are releasing batches for a previous year, you must enter period 12 or 13 in the Period From # and To # fields.

  1. In the Printer field, enter the printer to use.

  2. In the Copies field, enter the number of copies to print.

  3. The batches are released according to the limits you set.

See also:

Printing the General Ledger Batch Report

In the (L2) Screen

 

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Period-End Steps for Day-End, Month-End, and Year-End