Printing Standard Accounts Payable Reports
Releasing Accounts Payable Batches
Releasing batches is part of the day-end procedures. For more information, see Accounts Payable Period-Ending Procedures.
Releasing batches:
Prints the A/P Batch Report. (To only review A/P batches, and not release them, you can print this report without releasing batches.
Clears the daily figures for the released batches from the AP-BATCH file. The figures go to the appropriate G/L batch file if you specify Y in the Auto Post field in the (L2) G/L Master Numbers screen. (If you specify N in the Auto Post field, the daily figures are deleted.)
Note: Releasing batches is a dedicated accounts payable function. Make sure no one uses the accounts payable application or releases A/P or G/L batches until the procedure is complete.
In the (QR) screen, select the [A] Print A/P Batch report code.
Use the Batch Number and To fields to specify which batches to release. To release all batches, tab past the fields. To release a single batch, enter it's number in both the Batch Number and To fields. To specify a range of batch numbers to release, enter the beginning of the range in the first field, and enter the end of the range in the To field.
In the Release field, type Y to release the batches.
In the Loc field, you can limit the release to a single location or include all locations. To limit the release to a single location, specify the location number. If you enter a single-digit number, press Tab. To include all locations, leave the Loc field blank by pressing Tab.
At the Enter Password prompt, enter the password set in the (LC) Vendor and A/P Parameters screen and press Enter. If no password is set in the Release field in the (LC) Vendor And A/P Parameters screen, press TAB.
In the Printer field, enter the name of printer to use.
In the Copies field, enter the number of copies to print.
The batches are released. If the Auto Post field in the (L2) screen is set to Y, the summary records post to the appropriate G/L batch. The batch information is cleared from the AP-BATCH file.
Note: When you release batches, you should be sure the release procedure is complete before performing other A/P functions. Open TBLServer and click Users. The program name ;RPT:QA means that the release is still in progress. You must refresh the view each time you check for completion. To refresh, click View, then click Refresh. When this program name no longer appears, the process is complete.
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