Printing Standard Accounts Payable Reports

Before you release vendor deposits, be sure to run the To Be Paid Report first. The To Be Paid Report must be run first to enable you to print the check before it is released. When printing the report and the cursor moves to the To Be Paid field in the (QR) screen, instead of typing Y, type D (for deposits). For details, see Printing the To Be Paid Report. After you print the To Be Paid report, print the A/P Deposits in the Standard A/P Reports screen. For details, see Printing A/P Deposits. The next step is to release them.

  1. In the (QR) screen, select the [C] Print A/P Reports function.

  2. In the Release Checks field, type D (for deposits).

  3. In the Purge Completed Invoices field, press Enter.

  4. In the Loc field, you can limit to a specific general ledger location or include all locations. To limit to a specific location, enter the location. To skip this limit, press Tab.

  5. In the Name From and To fields, you can limit by vendor name. To skip this limit, press Tab. To limit to a single vendor, enter the vendor name in the Name From field and press Tab in the To field. To limit by a range of vendor names, enter the first vendor name in the Name From field. In the To field, enter the ending name.

  6. In Nbr From # and To fields, you can limit by vendor number. To skip this limit, press Tab. To limit to a single vendor, enter the vendor number in the Nbr From # field and press Tab in the To field. To limit by a range of vendor numbers, enter the first vendor number in the Nbr From # field. In the To field, enter the ending number.

  7. In the Code field, you limit by vendor code. To skip this limit, press Tab. To limit to a specific vendor code, enter the code.

  8. At the Enter Password prompt, enter the password set in the Release field in the (LC) Vendor and A/P Parameters screen. If no password is set, press Tab.

  9. In the Printer field, enter the printer to use.

  10. In the Copies field, enter the number of copies to print.

  11. In the date field in the upper right corner of the screen, enter the pay date.

  12. At the Are You Sure prompt, type Y.

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Accounts Payable Deposits