Printing the Short-Buy Report (Custom)

Printing Custom Order Entry Reports

The Short-Buy Report shows all status 6 tickets that have backorders. A status 6 indicates the ticket has not yet been through the short-buy process. When a status 6 ticket goes through the short-buy process, it becomes a status 7. These tickets are filled when you flush your backorders.

You can print the Short-Buy Report through the (T) Order Entry Selectors screen or the (SR) Purchase Order Entry Reports screen. However, the (T) screen offers three important advantages.

First, the Short-Buy Report lists all backorder exceptions. These are backorders that are a status 7 ticket but are not in the SHORT-BUY file or on a purchase order. These orders are not filled until they go back through the short-buy process.

If you print the Short-Buy Report through the (T) screen, the status of these tickets is automatically reset to to a 6, and the backordered items go to the SHORT-BUY file. If you print the report through the (SR) screen, you must first print the Exceptions Report to reset these tickets status to a 6. Then, when you print the Short-Buy Report, these tickets are included.

The second advantage of the (T) screen Short-Buy Report is that each time you print it, the previous SHORT-BUY file is deleted. This means that you can sort the report differently each time you print it. Each time you print the Short-Buy Report through the (SR) screen, items are placed in the SHORT-BUY file in the same order the report is printed. Therefore, you must always print the report in the same order. For more information on printing the Short-Buy Report through the (SR) screen, see Printing the Short-Buy Report (Standard).

Third, you can print a separate (T) screen Short-Buy Report for each location. This cannot be done when printing the report through the (SR) screen. To print a separate report for each location in the (T) screen, type P at the Do You Wish To Change All prompt. Tab to the Loc field and enter the number of the location for which you want to print the report. Then, tab to the Short Buy field and enter a unique file name. For example, to print the report for location 2, type SHORT2.

Note: If you change the name of the SHORT-BUYS file, the first five characters must be SHORT.

At the (T) Customer Selectors screen, type 10.
At the Do You Wish To Change All prompt, type E to print the report as is.

Type P to make changes to the print line. See Changing the Order Entry Print Line.

Type A to make changes to the body of the report. See Changing the Body of an Order Entry Report.

Note: You must use wide paper or set your printer for compressed print (17 characters per inch) to print this report. To set your printer for compressed print, change the print setting manually. Refer to your printer manual for instructions.