Printing Standard Accounts Payable Reports

When you print the A/P Returned Check Report, you can limit the report to include only outstanding check data, returned check data, or you can include all the check information.

 

Note: If you specified Y in the Display Check By Location field in the (LC) Vendor And A/P Parameters screen, and if you have checks for multiple locations, these checks are combined when you print the A/P Returned Check report.

  1. In the (QR) screen, select the [F] Print Check File report code.

  2. Use the Accounts Payable/Payroll/Both field to specify whether to print A/P or payroll information or both A/P and payroll information.

    To print only A/P information, type A. Go to Step 4.

    To print only payroll information, type P. To print both A/P and payroll information, type B.

  3. At the Enter Password prompt, enter the password set in the Checks field in the (LHN) Payroll/Personnel Parameters screen, press Tab.

  4. In the remaining fields in this screen, you can limit what prints on the report. For example, you can limit this report by check status, check date, or check number. Additional limits allow you to limit according to location, and vendor number or name. To set no check or report limits, press Enter. Go to Step 5.

  5. In the Open Checks field, specify whether  to print information on outstanding or returned checks. To print information on outstanding checks only, type N. To print information on returned checks only, type Y. To print information on all checks in the AP-CHECK file, press Tab.

  6. In the Date field, you can limit the report by check date. Enter the beginning date in the Date field. In the To field, enter the ending date. Press Tab to skip these fields.

  7. Use the Check # field to limit by check number. Enter the beginning check number in the Check # field. In the To field, enter the last check number. Press Tab to skip this limit.

  8. In the Purge field, press Tab. To purge checks, see Printing the Purge Report.

  9. Use the Location field to limit by location. To limit to a single location, enter the location number. To include all locations, press Tab.

  10. Use the Name From and To fields to limit the report by vendor name. To skip this limit, press Tab. To limit the report, enter the beginning vendor name in the Name From field. In the To field, enter the last vendor name in the range.

  11. Use the Nbr From # and To # fields to the report by vendor number. To skip this limit, press Tab. To limit the report, enter the vendor number in the Nbr From # field. In the To # field, enter the last vendor number in the range.

  12. Use the Code field to limit the report to a specific vendor code. To limit the report to a specific vendor code, enter it. To skip this limit, press Tab.

  1. Use the Printer field to specify a printer to use.

Note: You must use wide paper or set your printer for compressed print (17 characters per inch) to print this report. To set your printer for compressed print, change the print setting manually. Refer to your printer manual for instructions.

  1. Use the Copies field to specify the number of copies to print.

  2. The report prints.

See also:

In the (LC) Screen

In the (LHN) Screen