Printing the Payroll Period Register
The Payroll Period Register includes information about the current pay period and year-to-date payroll. You can use it to verify that your payroll information is correct before you print payroll checks. Then, if any information is incorrect, you can change it. (For instructions on changing payroll information, see Changing Pay Period Information.)
In the (V) Personnel/Payroll Reports screen, select the [B] Print Payroll Register function.
In the Type field, type P.
In the Release Checks field, type N the first time you print the Payroll Period Register. This lets you verify that your payroll is correct before you print payroll checks. If you specify Y before you print payroll checks, the register still prints. However, zeros replace all information.
In the Period field, enter the correct business period or press Enter to accept the default business period. It is set in the (L2) G/L Master Numbers screen.
In the Order field, you can specify sort parameters for a report and establish the order and grouping of any records included in the report. For example, if you sort by employee name, all of the information for each employee is grouped together and printed in alphabetical order by name.
To sort by employee name, type N.
To sort by employee identification number, type #.
In the Department From field, you can set limits to define the records to include on the report. You can use any combination of limits. However, to be included on a report, the record must meet all of the limits you set. If you do not want to set limits, press Enter and go to Step 7. However, if you do not specify a range, all your payroll information prints.
To specify a range, enter the beginning of the range in the first field, and enter the end of the range in the corresponding To field. If you enter fewer than four characters, press Tab.
Use the Department From and To fields to limit by a range of company departments.
Use the Group Code From and To fields to limit by a range of payroll group codes.
Use the From Name and To Name fields to limit by a range of employee names.
Use the From # and To # fields to limit by a range of employee identification numbers.
In the Printer field, enter the name of the printer to use.
In the Copies field, enter the number of copies to print. The register prints.
Return to:
Period-End Steps for Day-End, Month-End, and Year-End
See also: