Printing Standard Purchase Order Entry Reports
Printing the Outstanding Purchase Order Report (Standard)
The Outstanding Purchase Order Report shows only line items with quantities that have not been received.
In the (SR) screen, select the [A] Print P/Os report code in the Request field.
In the P/O Form Format field, press Tab. This field does not apply.
In the Past Due field, press Tab. This field does not apply.
In the Outstanding field, type Y.
In the From File field, enter the file from which the purchase order information comes. To accept the default file, PO-MASTER, press Tab.
In the Vol field, enter the volume serial where the file you specified in the From File field is located. To accept the default volume, press Tab. This default is set in the P/Os field in the (LØ) Global Master Parameters screen.
You can define limits to specify which records to include in the report.
To limit by P/O number, use the P/O Numbers and To fields. To limit by a range of P/O numbers, enter the beginning number in the P/O Numbers field. If the number is fewer than 10 characters, press Tab. In the To field, enter the last P/O number in the range. If the number is fewer than 10 characters, press Tab. To print only one P/O, enter that P/O number in both fields. To print all purchase orders, tab through these fields.
To limit by vendor number, use the Vendor Nbr and To fields. To specify a range, enter the beginning number in the Vendor Nbr field. Enter the ending number in the To field. If either number has fewer than 10 characters, press Tab. To include only one vendor number, enter that number in both fields. To include all vendor numbers, tab through these fields.
Notes: When printing P/Os in the standard format, if you do not set limits, all unprinted purchase orders print.
If you specified Y in the Only Print P/Os That Have Been Ended field in the (LF) screen, and if you do not set limits, all purchase orders that have been ended print.
Use the Sort Codes fields to specify the order in which information prints. To sort by purchase order number, press Enter. To sort by vendor prefix (from the Prefix box in the Item Vendor tab), type P. To sort by vendor number (from the Vendor ID box in the Item Vendor tab), type V. To sort by item number (from the Number box in the Item Master tab), type N.
Note: If you specify one of these sorts, the report sorts first by purchase order number, then by the specified sort. If you sort by both vendor prefix and vendor number, the report sorts by purchase order number, then by the sort you specify in the Sort Codes 1 field, then by the sort you specify in the Sort Codes 2 field.
In the Location field, enter the number of the location for which to print purchase orders. To print P/Os for all locations, space through this field.
Note: You must specify the location number that is on the purchase orders you are printing.
In the Printer field, enter the name of the printer to use.
In the Copies field, enter the number of copies to print.
In the Totals Only field, to print totals only, type Y. To print the entire report, type N.
The purchase order(s) prints and the cursor returns to the Request field.
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