Printing the General Ledger Batch Report

The G/L Batch Report shows the following information for each posting:

General ledger number
A/R release date
Remarks
Debits
Credits
Business Period
Batch number.

The following batch totals are also printed:

Total debits
Total credits
Total difference between the debit and credit amounts.

The report also shows a G/L summation which includes the G/L number, description, G/L totals, number of postings, and business period. At the end of the report, the totals for all printed batches also prints.

In the (W) screen, select the [A] Print G/L Batch code.
Use the Batch Number # and To # fields to limit by batch number. You can include all batches, print a single batch, or print a range of batches.

To include all batch numbers, tab to the Release field. Go to Step 3.

To print a single batch, enter the batch number in the Batch Number # field. Tab to the Release field. Go to Step 3.

To print a range of batches, enter the beginning number in the Batch Number # field. If the number does not completely fill the field, press Tab. In the To # field, enter the ending batch number. If the number does not completely fill the field, press Tab. For example, to print batches 9000, 9001, and 9002, enter 9000 in the Batch Number # field and 9002 in the To # field.
In the Release field, type N.

Note: It's a good idea to print the G/L Batch Report to verify everything is correct before releasing batches.
Use the Company From # and To #, Period From # and To #, and Fiscal Year # and To # fields to set additional limits. You can set as many limits as you need. However, a posting must meet all the limits to be included.

To set no additional limits, tab to the Printer field. Go to Step 5.
Use the Company From # and To # fields to limit by G/L location. To specify a single G/L location, enter it in both fields. To include all G/L locations, leave these fields blank. To specify a range, enter the beginning number in the Company From # field. Enter the ending number in the To # field.
Use the Period From # and To # fields to limit by period. To include all current periods, tab to the Fiscal Year # field. To limit to a single period, enter it in both the Period From # and To # fields. To specify a range of business periods, enter the beginning of the range in the Period From # field, and enter the end of the range in the To # field.
Use the Fiscal Year # and To # fields to limit by fiscal year. To specify the current year, press Tab. To specify a single year other than the current year, enter it in both the Fiscal Year # and To # fields.

Note: If you are releasing batches for a previous year, you must enter period 12 or 13 in the Period From # and To # fields. If you enter any other period, the cursor returns to the Fiscal Year # and To # fields, and the message Only Business Period 12 and 13 Allowed For Past Fiscal Years appears.

In the Printer field, enter the printer to use.
In the Copies field, enter the number of copies to print. The report prints according to the specified limits.

Return to:

Period-End Steps for Day-End, Month-End, and Year-End