Printing Standard Accounts Payable Reports

The A/P Batch Report shows the details of each posting made in a batch, as well as the total of all postings in a batch. You can use batch reports to verify the accuracy of A/P postings.

 

You can also release A/P batches while printing this report. Releasing the batch reduces the demand on computer storage space. However, releasing a batch deletes it from the AP-BATCH file. If the Auto Post parameter in the (L2) G/L Master Numbers screen is set to Y, releasing also posts the summary records to the GL-BATCH file. (To release the GL-BATCH file to general ledger, you must release the G/L batches through the (W) General Ledger Reports screen.) For more information, see Releasing Accounts Payable Batches.

 

Note: ECi recommends that you first print the report without releasing the batches. Printing the report first allows you to make adjustments to the batch. Once the accuracy of the postings in a batch is verified, print the report and release the batches. The final A/P Batch Report should be saved in a safe place. It provides a permanent record for your audit trail.

  1. In the (QR) Accounts Payable Reports screen, select the [A] Print A/P Batch report code.

    Note    : Releasing batches while printing this report is a dedicated function.

  2. In the Batch Number # field, specify a range of batch numbers to include on the report. Enter the beginning of the range in the first field, and enter the end of the range in the corresponding To field.

    To print a specific batch, specify the same batch number in the Batch Number # and corresponding To fields.

    To include all batches, press Tab.

  3. In the Release field, indicate whether to release the batches included in this report. Releasing a batch deletes it from the AP-BATCH file. If the Auto Post field in the (L2) G/L Master Numbers screen is set to Y, releasing a batch also posts the summary records to the G/L batch file #9999. (To release the GL-BATCH file to general ledger, you must release the G/L batches through the (W) screen.)

    Note:     Print the report first without releasing the batches. After viewing the report and making any adjustments to the batch, print the report and release the specified batches.

    To not release the A/P batches, press Enter. Go to Step 6.

    To release the A/P batches, type Y.

    Note:     If you release all batches, the entire AP-BATCH file is deleted. If you specified a range of batch numbers, only those batches are deleted.

  4. Use the Location field to limit the report by location. To limit to a single location, specify the location number. If you enter a single-digit number, press Tab.

    To include all locations, leave the field blank.

  5. If you are releasing batches, the Enter Password prompt appears. Enter the password set in the Release field in the (LC) Vendor And A/P Parameters screen.

  6. Use the Printer field to specify the printer you want to use.

    Note    : You must use wide paper or set your printer for compressed print (17 characters per inch) to print this report. To set your printer for compressed print, change the print setting manually. Refer to your printer manual for instructions.

  7. In the Copies field, enter the number of copies to print.

  8. The report prints.

    Note    : If you released the batches, you should be sure the release procedure is complete before performing other A/P functions. Open TBLServer and click Users, then Administrator. The program name ;RPT:QA means the release is still in progress. When this program name no longer appears, the process is complete.

Return to:

Releasing Accounts Payable Batches

Period-End Steps for Day-End, Month-End, and Year-End

 

See also:

In the (LC) Screen

In the (L2) Screen