Printing Custom Accounts Receivable Reports
Printing Past Due Letters (Custom)
You can print past due letters for invoices that are more than 30, 60, or 90 days old. The past due letter is a form letter. As such, it is most effective when you customize it to suit your own business. You do this through Report Writer.
The past due letter prints the customer's name, address, and account number as the heading. The letter is sent to the attention of the accounts payable department. In addition, the letter specifies your terms, lists the past due invoices, invoice dates, and invoice amounts. You can list up to 11 invoices in a single letter.
The sorting and limiting features in the (O) Accounts Receivable Selectors screen can be particularly useful when printing past due letters. You could sort by city and zip code, for example, to make mass mailings easier. To limit past due letters to invoices that are over 90 days old, you would set limits in the 90 $ field, which is in the History/Totals subscreen. By limiting from $.01 to $9999999.99, you would include only those accounts with balances over 90 days old.
In the (O) screen, type 14 in the Selector field.
At the Do You Wish To Change All prompt, type E to print the report as is.
Type P to make changes to the print line. See Changing the A/R Print Line.
Type A to make changes to the body of the report. See Changing the Body of an A/R Report.
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