Printing Standard Order Entry Reports
Flushing Future Shipping Items
Future shipping items are items to be shipped to the customer after a specific date. For information on creating future shipping tickets, see Creating Future Shipping Tickets.
Note: You must specify Y in the Future Shipping field in the (LGØ) Order Entry Parameters screen to flush future shipping items.
Most future shipping tickets are large orders that cannot be filled from on-hand quantities. Therefore, you may need to wait on a purchase order when the stock is received so the order can be completely filled before shipping.
Since smaller and current orders are filled from the RECEIPTS file, you may need to place large orders for stock only. When this stock is flushed to on-hand, there is enough on-hand to completely fill future shipping orders.
Note: Future shipped items are flushed from the on-hand quantities instead of from purchase order receipts like other backorders. Therefore, you must release to on-hand before flushing future shipping items.
Flushing future shipping items is a semi-dedicated function. Make sure no one releases items to on-hand until flushing is complete.
In the (TR) Order Entry Reports screen, select the [G] Flush Backorders report code.
At the Flush Only Future Items prompt, type Y.
At the Input Test Date prompt, press Enter to accept the system date, or enter the date the order is due.
Use the Pick # field to limit the tickets to flush. To skip setting limits, press Enter. Go to Step 5.
To flush one future shipping ticket, enter the same pick ticket number in both the Pick # and To # fields. Press Enter and go to Step 5.
To specify a range of pick tickets, enter the beginning of the range in the first field. If you do not fill the entire field with characters, press Tab. Enter the end of the range in the To field and press Tab.
When you finish setting limits, press Enter. Although the cursor can move to the remaining limit fields, you cannot limit by route, zip code, or customer name when flushing future shipping tickets.
The cursor moves to the Sort Order 1 field. Sorts determine the order in which the pick tickets print. To accept the default sort (sorting by pick ticket number), press Enter and go to Step 6.
You can specify up to two codes. To do this, enter the appropriate sort code in the Sort Order 1 and 2 fields. For example, to sort tickets by date, type D in the Sort Order 1 field. Always define the priority for your sorts beginning with the most general and narrowing to the most specific.
By specifying sort parameters for a report, you establish the order and grouping of any records included in the report. For example, if you sort by customer name, all of the information for each customer is grouped together and printed in alphabetical order by name. There also can be sorts within sorts. For example, if you sort by customer name and date, the report groups customer names according to date.
Sorts use either ascending or descending order. Ascending order is from first to last (from A to Z, for example). Descending order is from last to first (from 10 to 1, for example). You cannot combine ascending and descending sorts for a single report.
To sort reports or tickets by pick ticket number, type #.
To sort by customer name, type C.
To sort by the date the order was entered, type D.
To sort by the shipping route, type M. The shipping route is set in the Route box in the Shipping Manifest in the Buyers/Manifest tab.
To sort by the route number, type R. The route number is set in the Route box in the Customer Master tab.
To sort by salesperson, type S. The salesperson number is set in the Salesperson 1 box in the Customer Master tab.
To sort by order-taker number, type T.
To sort by zip code, type Z. The zip code is set in the Zip box in the Customer Master tab.
Use the Loc field to limit the flush by location. To flush tickets for all inventory locations, space through the Loc field.
Note: If you are flushing tickets in a batch, you must flush one location at a time. (You cannot flush backorders with multiple locations all at one time.)
If you are flushing tickets to a printer, you can perform multiple flushes for the same location by creating a separate FILLED file for each printer you specify. (FILLED files are item files used for sorting the flush.)
Whether tickets are flushed in a batch or to a printer depends on your response in the Flush Pick Tickets In A Batch Or Printer field in the (LF1) Purchase Order Flushing Parameters screen.
In the Printer field, enter the name of the printer to use.
In the Format field, press Tab to use the format specified in the T-I-C-K-E-T-S Form field in the (L1) Terminal and Tickets Parameters screen, or enter the format in which to print pick tickets.
In the Status field, press Tab to use the status set in the T-I-C-K-E-T-S St field in the (L1) screen, or enter the status to which to move all of the pick tickets after they print.
In the Copies field, press Enter.
In the Totals field, press Enter.
The information sorts and the specified items are flushed. Be sure flushing is complete before you do any other procedure. Open TBLServer and click Users. The program name ;RPT:TA shows flushing is still in progress. You must refresh the view each time you check for completion. To refresh, click View, then click Refresh. When this program name no longer appears, the process is complete.
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