Changing the Sales Print Line

Printing Custom Sales Reports

Use the print line to specify where and how the report prints. You can specify the location to include in the report, the number of copies to print and the printer to use.

In the Totals Only field, type Y to print only totals.

Type N to print the report in detail.

If you're printing the Salesperson Address Listing or Salesperson History Analysis Report, press Tab. This field does not apply to these reports.
In the Loc field, press Tab to accept the default location, or enter another G/L location. To include all location on the report, space through this field.
In the Prt field, enter the name of the printer to use.
In the Copies field, enter the number of copies to print.
In the Recs field, enter the number of records to include. Depending on the size of your database, some reports may be quite lengthy. This field lets you limit a report to a specified number of records. All records within the limits you set are sorted first. Any records above the number you specify in the Recs field are excluded from the report. To include all the records in the database that match your limits, tab through this field.
Use the Chain field to print two or more reports in sequence. When you print a chained report, you can print all subsequent reports, as well. The specified report prints using any changes you made to the sorts, limits, detail lines, or print lines. Subsequent reports in the chain print using their default sorts and limits, and print on the default printer.

Note: If you specify a location for the initial report in the print lines, the subsequent chained reports are also affected.

To print this report and subsequent reports in the chain, type Y. If the report is not linked to others, or you do not want to print the other reports in the chain, type N.

If you're printing the Salesperson Address Listing or Salesperson History Analysis Report, press Tab through the remaining fields. Go to Saving Sales Report Changes.
In the Build Jour-U field, press Tab and go to Step 8, unless you're printing the Monthly Customer Usage Report.

If you're printing the Monthly Customer Usage Report, in the Build Jour-U field, type Y. The monthly sales figures from the report are added to the quarter and year-to-date totals in JOUR-U.
In the Clear field, press Tab and go to Step 9, unless you're printing the Monthly Customer Usage Report.

If your'e printing the Monthly Customer Usage Report, use the Clear field to clear the quarter or year-to-date totals from this file so that you can begin accumulating sales figures for the next quarter or year.

Note: To clear quarter or year-to-date totals from JOUR-U, you must specify Y in the Build Jour-U field. Otherwise, the JOUR-U does not change, regardless of what you put in the Clear field.

Enter one of the following codes in the Clear field:

Q

Clear the current quarterly totals

Y

Clear the year-to-date totals

B

Clear both the quarterly and year-to-date totals

N

Do not clear JOUR-U.

Notes: If you forget to clear quarterly and year-to-date totals from the JOUR-U file, you can clear them by running the report again. Specify Y in the field Build Jour-U, and B in the Clear field. If you do not want the report to print, specify B: in the Printer field.

To re-run the Monthly Customer Usage Report, for example if the sales information has changed, you must delete the file JOUR-U before executing the report. For instructions on deleting a single file, see System Utilities. Once you delete the JOUR-U file, run the report again, specifying Y in the Build Jour-U field.

In the Journal field, press Tab to accept the default sales journal, JOUR-S.

To use older, archived sales journals, enter the name of the journal to use.
In the Vol field, enter the volume serial of the unit where the sales journal to use is located. To accept the default volume serial, press Tab. The default is set in the Sales Jour field in the (LØ) Global Master Parameters screen.
In the Restock field, press Tab unless you are printing the Items Sold Restock Report. Go to Saving Sales Report Changes.

If you are printing the Items Sold Restock Report, press Enter in this field to save item information from the report to a file. You can transfer the contents of the file to a purchase order. Go to Saving Sales Report Changes.

Q	Clear the current quarterly totals
Y	Clear the year-to-date totals
B	Clear both the quarterly and year-to-date totals
N	Do not clear JOUR-U.