Printing Retail Reports

In the print line, you can specify where and how the report prints. You can specify how many records to print, the location to include on the report, the number of copies to print, and the printer to use.

  1. The first field of the print line is the Totals Only field. When the cursor moves to this field, the Enter Printer/Copies/Records message appears. Type P.

  2. The Totals Only field lets you omit report detail and print only subtotals and totals. For example, the P.O.S. Detail Report shows only the total number of transactions for each terminal and tender amount. To print the report with detail, type N. To print totals only, type Y.

  3. The cursor moves to the Loc field. Tab to accept the default location, or enter the G/L location for which you want to print the report. If the location number is only one character, press Tab. To include all locations, space through the default location.

  4. In the Prt field, press Tab to accept the default printer, P1, or enter the logical name of the printer to use for the report.

  5. The cursor moves to the Copies field. Enter the number of copies to print.

  6. The cursor moves to the Recs field. Depending on the size of your database, some reports may be quite lengthy. This field lets you limit a report to a specified number of records. All records within the limits you set are sorted first. Any records above the number you specify in the Recs field are excluded from the report.

    Enter the number of records to include on the report. To include all records in the database that match your limits, tab through this field.

  7. The cursor moves to the Chain field. The chaining feature lets you print two or more reports in sequence. When you print a chained report, you can print all subsequent reports, as well. The specified report prints using any changes you made to the sorts, limits, detail lines, or print lines. Subsequent reports in the chain print using their default sorts and limits, and print on the default printer.

    Note:     If you specify a location for the initial report in the print lines, the subsequent chained reports are also affected.

    To print the subsequent reports in the chain, type Y. If the report is not linked to others, or you do not want to print the other reports in the chain, type N.

  8. Tab to the Pick File field. Press Tab to accept the default file, P-TENDER, or enter the name of the renamed sales journal from which to print the report.

  9. In the Vol field, enter the volume serial of the unit where the file to print is located. To accept the default volume serial, press Tab.

  10. In the Short Buy field, press Tab.

  11. To save the changes you made, see Saving Retail Report Changes.