Changing the P/O Print Line

Printing Custom Purchase Order Entry Reports

In the print line, you can specify where and how the report prints. You specify how many records to print, the location to include on the report, the number of copies to print, and the printer.

Note: When the cursor is in the print line fields, you can press Enter at any point to accept the defaults in the remaining fields.

The first field of the print line is the Totals Only field. When the cursor moves to this field, the Enter Printer/Copies/Records message appears.

The information contained in the body of a report is known as the report detail. For example, when you print a customer report, the detail might consist of the account number, department, and so forth, for each customer.

The Totals Only field lets you omit this detail and print only the subtotals and totals for each customer. To print totals only, type Y. To print the report with detail, type N.
In the Loc field, press Tab to accept the default location, or enter the G/L location for which to print the report. If the location number is only one character, press Tab. To include all locations, space through the default location.
In the Prt field, enter the logical name of the printer to use for the report.
In the Copies field, enter the number of copies to print.
Use the Recs field to limit the report to a specified number of records. All records within the limits you set are sorted first. Any records above the number you specify in the Recs field are excluded from the report.

Enter the number of records to include on the report. To include all of the records in the database that match your limits, tab through this field.
Use the Chain field to print two or more reports in sequence. When you print a chained report, you can print all subsequent reports, as well. The specified report prints using any changes you have made to the sorts, limits, detail lines, or print lines. Subsequent reports in the chain print using their default sorts and limits, and print on the default printer.

Note: If you specify a location for the initial report in the print lines, the subsequent chained reports are also affected.

If this report is linked to others, and you want to print the subsequent reports in the chain, type Y. If the report is not linked to others, or to not print the other reports in the chain, type N.
In the PO Journal File Name field, enter the name of the file from which to gather information for the report. The default file is PO-MASTER. You can also print this report for archived information by specifying JOUR-PO.
In the Vol field, enter the volume where the file you specified in Step 7 is located.
Go to Saving P/O Report Changes.