Purchase Order Entry Basic Procedures
Placing Short-Buy Purchase Orders
The DDMS system allows for automation of your purchasing procedures; this is the short-buy process. DDMS creates purchasing files with the items and quantities to be ordered, based on information accumulated from order entry transactions. Those files then can be released to purchase orders. You can modify the purchase orders both before and after you send them to the vendor or wholesaler.
You create purchase orders to fill customer backorders and to replenish stock (Low-Stock). While you can do this by creating a manual purchase order, a much faster and efficient method is to use the short-buy procedure. This procedure is simpler than the standard purchasing process because you can build the purchase order from a file.
Using one of several reports, you can build a file containing:
Backordered items
Items sold within a specific time frame
Items that are understocked.
Using the short-buy procedure, you can put these items directly on a purchase order (P/O) from the file. This speeds up the process since you don't have to create a purchase order by entering each item individually.
For more information about placing a short-buy order, refer to the topics below.
Printing the Short-Buy Report
Creating Short-Buy Purchase Orders
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