Using Specials Screens

Using the (+D) Screen

1. Double-click .

2. From the Keyop Menu, double-click .

3. The (+) Specials Programs screen appears. Type D in the Enter Program Request field.

4. The A/P Specials Screen appears.
   
   To change the invoice date, type C. Go to Changing the Invoice Date.
   
   To view and print invoice information, type P. Go to Printing the Invoice Date.
   
   To view deleted account numbers, type V. Go to Viewing the Invoice Date.

Changing the Invoice Date

You can change the invoice date for invoices that were posted on the same day. You may need to change an invoice date if the system date was wrong on a particular day. To use this feature, you must know the date of the invoice to change.

1. When you select the [C] Change Date action code, the system displays the Enter Date to Select On prompt. Specify the invoice date that you need to change.

Note:  If you press Enter and do not specify a date, the Enter Date to Select On field will be blank.

2. The system displays the Enter New Date prompt. Specify a new date for these invoices.

Note:  If you press Enter and do not specify a date, the date on the invoices will be blank.

3. The system changes the date you specified, and displays a list of the invoices that were changed, along with the corresponding invoice information. After the system displays all the invoices, the Debits Credits Total Any Key to Continue message appears. Press Enter. The system clears the (+D) screen.

Printing the Invoice Date

You can print invoice information for a particular date. To use this feature, you must know the date of the invoice to print. The system prints the following information for each invoice on the date you select:

• Vendor account

• Invoice number

• Invoice date

• Check number (if the check was hand-written)

In addition, the system displays the debit total (credit memos), credit total (invoice amount), and the total for all the invoices on the date you specify.

1. When you select the [P] Print Date action code, the system displays the Enter Date to Select on prompt. Specify the date for which to print invoice information.

2. The system displays the Printer prompt. Press Enter to accept the default printer, or specify the logical name of the printer. The system prints the invoice information for the date you specified.

Viewing the Invoice Date

You can view information for a particular date. To use this feature, you must know the date of the invoice to view. The system lets you view the following information for each invoice on the date you select:

• Vendor account

• Invoice number

• Invoice date

• Check number (if the check was hand-written)

In addition, the system displays the debit total (credit memos), credit total (invoice amount), and the total for all the invoices on the date you specify.

1. When you select the [V] View Date action code, the system displays the Enter Date to Select On prompt. Specify the date for which to view invoice information.

2. The system displays all the invoices for the date you specified, and the corresponding invoice information. After the system displays all the invoices, the Debits Credits Total message appears. After viewing these totals, press Enter. The system clears the (+D) screen.

See also:

In the (+D) Screen