Setting (LFAØ) Screen Parameters
Understanding (LFAØ) Screen Parameters
For an item to be eligible for the automated short-buy process, it must meet three conditions:
It must be at status 6
It must not be assigned to a purchase order
It must be backordered.
If an item meets these three conditions, it must then meet the limits in the (LFAØ) screen to be included in the short-buy process.
How the Global Parameters Work Together
Before planning how to set the global parameters, you need to understand how they work together.
In general, an item is included if it meets any of the limits you set in this screen. Suppose you set your parameters to include stock class A and department C. If an item is in stock class A, but not in department C, it can still be included in the automated short-buy. (Note that this is different from setting limits in report screens, where an item must meet all of the limits you set to be included.)
There are two exceptions to this general rule:
“Always Put on P/O for First Call of Time Period” Fields: There are two parameters that the system checks first: the Stock Classes and Departments fields that are under the heading Always Put On P/O For First Call Of Time Period. These parameters, called first call parameters, let you specify a range of stock classes and departments. If an item is in one of the stock classes or departments you specify here, it is included on the first call for the time period. There are three exceptions, however:
The dollar amount for the line item exceeds the amount in the Override Dollar Amount parameter.
The quantity for the line item exceeds the quantity specified in the Override Quantity Amount parameter.
You prevent a line item from being included in the automated short-buy by using the AUTOSB special in order entry.
Note: Items included by the first call parameters are included on the first call for a time period. The first call parameters override all other parameters (with the exceptions mentioned above).
Exclusion Fields: Four fields give you the option of including or excluding certain types of items. If you set any of these fields to exclude certain items, those items are completely excluded, even if another parameter would have included them. The exclusion fields are: Class To (I)nc./(E)xc. On P/O, Departments (I)nc./(E)xc. On P/O, Assort Codes To (I)nc./(E)xc., SIC Codes To (I)nc./(E)xc.
Processing Excluded Items
When the system runs the automated short-buy, the items that are excluded from this process by the parameters in the (LFAØ) Global Automated Short-Buy screen are not processed. For these excluded items to go through the short-buy process, use the manual short-buy method.
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