Utilities

You use the copy utilities to move files from one disk unit to another. In Windows-based systems, many of the functions available in the (Z) screen are no longer applicable. In the Compiler Utilities portion of the screen, the following functions are available:

Note:  All of the copy utilities are dedicated functions. Be sure that no one is using the system and that all other terminals are in the Master Menu screen before performing any of these functions.

  1. Double-click graphics\KEYOPMENUICON16.gif.

  2. When the Keyop Menu opens, double-click graphics\SYSTEMUTILITIESICON16.gif. The (Z) Master Utilities screen opens.

  3. In the Enter Utility Type field, type C. In the Enter Subset Number field, type 2. Go to Copying a Single File.

    In the Enter Utility Type field, type C. In the Enter Subset Number field, type 3. Go to Copying All Files.

    In the Enter Utility Type field, type C. In the Enter Subset Number field, type 5. Go to Merging Files.

Copying a Single File

This function lets you copy individual files from one disk to another or to the same unit under a different name. You can also copy an individual file to a diskette. This function cannot be used to copy files to a tape. Make sure you have enough space on the unit you are copying to before you begin.

  1. The Enter the File to Copy From prompt appears. Enter the name of the file to copy. Press Tab.

  2. In the Unit # field, enter the unit where the file is stored.

  3. In the Volume field, press Tab to accept the default volume serial.

  4. The Enter the File To Copy To prompt appears. Enter the name of the file to copy the original file to. This can be an existing file or you can create a new file. Press Tab.

  5. In the Unit # field, enter the unit for that file, or press Tab to accept the default.

Note:  If you are copying a file to a diskette, enter Ø2 in the unit number field.

  1. At the Volume prompt, enter the unit’s volume serial and press Tab. The volume serials are displayed at the top of the screen.

Note: If you are copying a file to a diskette, press Enter at the Volume field. This field defaults to the volume serial already assigned to the diskette during the initialization procedure.

  1. The N=Normal copy R=Recover deleted records, I=No duplicate keys prompt appears. At this point, you can choose whether to recover deleted records when copying the file, eliminate duplicate records when copying the file, or copy the file as is.

    To recover deleted records when copying the file, type R.

    To eliminate duplicate records when copying the file, type I.

    To copy the file as it is, type N.

  2. The system copies the file and repeats the prompt Enter the File To Copy From.

Copying All Files

You can copy more than one file at a time using this function. It is commonly used for copying the program libraries from unit to unit, but can be used for copying all types of files between units or to streamer tape or diskette.

 

Note: If you are copying a file or several files to a new diskette, you must first prepare the diskette for use in your system. Preparing diskettes requires two steps: formatting and initializing.

 

You can also copy only specific files by marking them with an X. When copying between disk units, this function provides the option of initializing the unit you are copying to, which clears all data on that unit before copying.

 

Files can be copied to or from a streamer tape or diskette.

 

Note: You must perform a system shutdown to clear the cache controller before you back up the system. Failure to do this may result in the loss of data in the cache controller. When the system displays the date and time prompt, either turn the system off manually or press Reset.

 

To copy all files to streamer tape or diskette:

  1. At the Unit To Copy Files From prompt, enter the number of the disk unit from which to copy files. If you enter a one-digit number, press Tab.

  2. The Unit To Copy Files To prompt appears. To copy a file to a diskette, type 02. Go to Step 6.

    To copy a file to a streamer tape, type 88.

  3. The Enter New Volume Serial For This Tape prompt appears. Enter a label to identify the streamer tape, or to skip entering a tape label, press Enter.

  4. The Enter Additional Units To Copy To Tape prompt appears. To copy files from only one disk unit, press Enter and go to Step 6.

    To copy files from an additional unit, enter the number of that unit.

  5. The system repeats the prompt Enter Unit Number. To select another unit to copy files from, enter the number of that unit. To skip selecting an additional unit, press Enter.

  6. The system displays a list of files from selected disk units and the Select A=All B=Binary T=Text L=Library C=Clear H=Hand mark W=WildCard F=File V=Volume X=Execute <Ret>=Continue as selected prompt.

Note: If you selected several units to copy files from, the units are displayed in alphabetical order by volume serial. The files within each volume serial are in turn listed in alphabetical order.

      To copy all of the files on the selected disk units, type A. An X appears next to each file name. You may have to scroll through several screens.

To copy only binary files containing compiled programs from the selected units, type B.

To copy only text files (files created through the text editor or word processor) from the disk units you have selected, type T.

To copy only libraries containing the selected units, type L.

To select individual files, type H.

Press Tab to move the cursor to the name of each file to copy and type X.

To copy only files of a particular type, such as customer files or A/R files, from the units you have selected, type W. This function uses the asterisk (*) to replace all or part of a file name. This lets you select similar types of files.

  1. The system displays the Enter Wildcard Mask prompt. Enter a wild card name for the files to copy. For example, to copy the customer files, you could use C-* as the wild card mask. Every file with a name beginning with the characters C- are copied.

    To copy only specified files from a text file (files created through the text editor or word processor), type F. Using this function, you can back up specified files from any unit on your system in one step. To do this, create a text file that contains the names and volume serials of files from any unit on your system. When you create a text file in the text editor or the word processor, specify the file name and the volume serial in the far left position. Make sure there is a comma (,) between the file name and the volume serial, for example, C-MASTER,SR.

Note: Failure to specify a comma between the file name and the volume serial in the text file prevents the backup from running.

  1. The system displays the Enter File To Select Files From prompt. Enter the text file name. Press Tab and enter the unit number for the text file.

  2. To copy files by selecting their volume serial, type V.

  3. The system displays the Enter Volume To Select prompt. Enter the volume serial of the disk unit containing the files to copy. An X appears beside the name of each file from that unit.

  4. If you have selected files that don't need to be copied, you can clear your selections and start over. To do this, press Tab until you return to the Select prompt. Press Enter and type C. This removes the X from beside the file name of every marked file displayed on the screen.

    However, if you also marked files that were displayed on a previous page, these file names are still marked. To clear these files, press Esc to return to the prompt Unit To Copy File From and begin the copy procedure again.

  5. If you have selected all of the files to copy, the system redisplays the prompt Select A=All.

    To begin copying the files, type X.

  6. The Report Detail of Copy on Printer prompt appears. To print a copy of the report, type  Y. To skip printing a copy of the report, type N.

  7. The system displays the Recover All Deleted Records prompt. To restore previously deleted records, type Y. To not restore previously deleted records, type N.

  8. The system displays a summary of your responses and the OK to Proceed prompt appears. To copy files to streamer tape or diskette, type Y.

  9. The system copies the files from the selected disk unit to the tape or diskette. As it does, it displays the name of the file being copied, the number of records being copied, and the cylinders copied.

Note: If you selected several units to copy files from, the units are copied in alphabetical order by volume serial. The files within each volume serial are in turn copied in alphabetical order.

  1. When the system has finished copying, the system displays the Copy Completed message. The system also repeats the prompt Unit to Copy Files From.

Merging Files

You can merge several files into one using this function. The most common use of this function is merging the sales journal files from several months into one large file. However, you must have sufficient space on the disk unit to do so.

 

Before you begin merging word processing files, you should renumber the document.

  1. The Enter File Name prompt appears. Enter the name of the first file to merge. If you do not completely fill the field, press Tab.

  2. In the Enter Unit # field, enter the unit number where the specified file is located.

  3. The Copy the Entire File prompt appears. To merge the entire file, type Y. Go to Step 6.

    To merge only part of the file, type N.

  4. The Enter Starting Keys prompt appears. Keys sort information within each file. Enter the primary key of the first line to merge and press Enter.

  5. The Enter Ending Keys prompt appears. Enter the primary key of the last line that to merge.

    To enter additional key fields, press Tab. You can specify up to five key fields.

  6. The Enter Output File prompt appears. Enter the name and unit number of the file to merge into. It can be an existing file or a file to create. Press Enter.

  7. The Allow Duplicated Keys prompt appears. To allow duplicate keys, type Y.

Note: Call the ECi Support Department before specifying Y at this prompt.

      To not allow duplicate keys, type N. The system saves the new record if it finds duplicate keys.

  1. The system merges the specified files and the Enter Next Input File Or Esc If Finished prompt appears.