Deleting Vendor Contracts

  1. Double-click graphics\INVENTORYICON16.gif. The Item window opens, displaying information for the last item selected.

  2. Click graphics\ITEMVENDORCONTRACTS16.gif.

  3. The (EV) Vendor Contract Cost screen opens. Select the [E] Delete Exp action code.

  4. The cursor moves to the By Item field. In this field, indicate whether to verify the deletion of each item.

    Type Y to delete each specified item one at a time. You can view and confirm each item before it is deleted.

    Type N to delete all specified items at one time. All specified records are deleted at one time. You cannot view each item before the deletions are made.

  1. The cursor moves to the Contract # field. In this field, you can limit the deletions to a particular contract or a range of contracts.

    To not limit the deletions to a specific contract or range of contracts, press Enter until the cursor moves to the Enter Ending Date Range to Delete prompt.

    To limit the deletions to a single contract, enter the contract number and press Enter until the cursor moves to the prompt Enter Ending Date Range to Delete.

    To limit the deletions to a range of contracts, specify the beginning of the range in the Contract field. If you enter fewer than two digits, press Tab. The cursor moves to the To field. Specify the end of the range.

  2. The system displays the Enter Ending Date Range to Delete fields. Specify a range of contact dates for expired contracts to delete. Enter the beginning of the range in the first field, and the end of the range in the To field. To limit the range to a single contract date, enter the date in the first field, and press Enter.

  3. At the Are You Sure prompt, type Y to begin deleting using the specified limits.

    If you specified N in the By Item field, the system deletes every item that meets the contract number and expiration date limits you set. The system displays the item number, company and description, unit of measure, manufacturer’s cost, contract cost, and contract dates of each item as it is deleted. This completes the procedure.

    If you specified Y in the By Item field, the system displays the Delete This Item prompt. Type     Y to delete this item from the contract. The system deletes the item, and displays the next item record within the specified limits. After displaying the last item, the cursor returns to the By Item field. To return the cursor to the action code field, press Esc while the cursor is in the By Item field. To return to the Master Menu, press Esc while the cursor is in the action code field.

Notes: Using the (EV) Vendor Contract Cost screen, there are two methods for deleting vendor contract information. You can delete current contract information, or delete expired items or contracts. After you delete a large contract or several smaller contracts, compress the CON-VENDOR file. Compressing this file helps maintain the speed and efficiency of your system.