Item Basic Procedures

Adding an Alternate

1. Double-click . The Item window opens, displaying information for the last item selected.

Tip: Click the Location box and enter the location for the item, if it is not already displayed. If the Location box is not displayed in the toolbar, right-click the toolbar and select Location.

2. Select the item for which you want to add an alternate. If you need instructions, see Selecting an Item.

3. Click the Type box in the Master tab and enter one of the 14 alternate types according to the following:

Hard Coded: Display-Only Information (text-based only), Extended Item Description, Linking

 Note: Hard-coded alternates cannot have the codes changed.

Preset Codes: Discontinued Item, Generic Substitute, Reference Item if there is no On-hand Item, Reference-Only Item, Substitute, Vendor Stock Number

Note: To use the preset alternates, you must either use the preset code from the (LE) Inventory Parameters screen or assign your own code in the Special Alternate Codes fields in the (LE) screen.

No Preset Codes: Group Check-out Items for Point-of-Sale, Items That Do Not Print on Invoices, Like Item Sub, Preferred Item Sub, Substitute if None Shipped

Note: These alternates are not hard coded and have no preset codes. You must assign a code to these alternates in the (LE) screen before you can use them. For information about using the (LE) screen, see Parameters.

4. Click the alternate Number box in the Master tab (see figure above) and enter a number for the alternate. This number must refer to the same item used in the alternate Company box.

5. Click the alternate Company box in the Master tab (see figure above) and enter a company name for the alternate. This box must refer to the same item used in the alternate Number box.

Warning: Do not use the alternate Number and alternate Company boxes with two types of alternates: Items that do not Print on Invoices and Group Check-out Items for Point-of-Sale.

See also:

About Alternates