President's Screens

The previous balances for accounts receivable, accounts payable, and your previous bank balance are set in the (PD1) President’s Parameter screen in the following fields: A/R Previous Balance, A/P Previous Balance, and Bank Previous Balance.

 

When you perform the year-end procedure, the balances in the (PD1) screen must be updated with the ending balances from the previous year.

Note: You must perform this procedure at fiscal year-end.

To update the balances, you use the [T] Set Balances to Previous Year action code in the (PD1) screen to automatically update the previous balances. This action code moves the balance from the (PDA) President’s A/R screen, the (PDB) President's A/P screen, and the (PDD) President Bank Totals screen into the corresponding fields in the (PD1) screen.

  1. In the DDMS Master Menu, double-click graphics\G-LICON16.gif.

  2. In the General Ledger menu, double-click graphics\PRESIDENTSICON16.gif.

  3. The (PD) President's menu appears. To set parameters, type 1.

  4. The (PD1) President's Parameters screen appears with the cursor in the action code field. To set up parameters, select the [T] Set Balances to Previous Year action code.

  5. The Previous Balances for All Locs is set to The Ending Balances for XXXX Press S to Set the Balances or Any Other Key to Abort message appears at the bottom of the screen.

Note: In the above message, the Xs are replaced by the previous year.

 

      To not reset the balances, press Esc. The cursor returns to the action code field.

      To set the previous balances in the (PD1) screen to the ending balances from the (PDA) (PDB) and (PDD) screens, type S.

  1. The Balances Set Any Key to Continue message appears. Press Enter. The cursor returns to the action code field.