Chart of Accounts Concepts

Structure of Account Numbers

To use the G/L application and to customize or set up your own chart of accounts, you must be familiar with the structure of account numbers. The G/L account numbers supplied with DDMS follow a standard format.

Note: You can also have fifteen-digit accounts numbers. For more information, see Using Fifteen Digit Account Numbers.

Every G/L account is identified by its own unique, seven-digit account number in the form XX-XXX-XX. These numbers consist of four parts—the location, the book, the major, and the minor.

Each one of these parts defines something different about the G/L account.

Location (XX-xxx-xx)

The first two digits of the account number represent the location or profit center. For example, the first two digits in the following account number show that this account is for location 1:

 01-xxx-xx

Book (xx-Xxx-xx)

The first number of the middle three digits indicates the book. A book represents an accounting category. For example, in the default chart of accounts, the following account number is for the accounting category Assets:

 01-1xx-xx

Major (xx-xXX-xx)

The last two numbers of the three middle digits indicate the major. These numbers represent an account within a book. For example, the following account number is the major account Cash within the Assets book:

 01-101-xx

Following is a list of some of the major accounts in the Assets book (xx-100-xx) in the default chart of accounts.

Minor (xx-xxx-XX)

The last two digits of the account number represent the minor. Minor accounts are the accounts to which actual amounts are posted. For example, the following account number is the minor account, Cash in Bank, within the major account, Cash, and the book account, Assets:

 01-101-01

Following is a list of the minor accounts for the major Cash account (xx-101-XX) included in the default chart of accounts.

See also:

Understanding the Chart of Accounts

Summary Accounts

Understanding Multiple Locations

Default Chart of Accounts