General Ledger Posting

Reversing a Permanent Batch

Using this feature, you can automatically make reversals to accruals or other entries in a permanent batch. For example, you may post an accrual for an expense when the vendor's invoice has not been received. In the next business period, you can use this feature to reverse the accrual and then post the accurate transaction.

1. From the DDMS Master Menu, double-click .

2. From the General Ledger Menu, double-click .

3. In the General Ledger Posting window, enter the batch number in the Batch box. You can also select the batch number by using the drop down arrow.

4. After you enter the batch number, press Enter.

5. Click to reverse a permanent batch. (You can also select Reverse Permanent Batch from the Action menu.)

6. The You Are About to Make Changes to a Permanent Batch message appears. Enter the password and click OK. If you do not have a password set, click OK.

7. The Reverse Batch dialog box opens. Enter the reverse batch processing information in the boxes provided.
   
   Reverse Batch
   Reverse JE Number

8. To reverse the batch, click the Process Rev Batch button. To not reverse the batch, click Cancel.

9. If the batch number you entered in the Reverse Batch box already exists, the message Batch Already Exists Continue appears. Click OK to continue.

10. The system returns to the General Ledger Posting window.

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About Posting G/L Transactions