Chart of Accounts Concepts

The standard chart of accounts provided for location 1 when you receive DDMS is shown below.

 

01-100-00 ASSETS

01-101-00 CASH

01-101-01 CASH IN BANK

01-101-05 CASH IN BANK

01-101-06 CASH IN BANK

01-101-07 CASH IN BANK

01-101-10 CASH IN BANK MONEY MARKET

01-101-15 CASH ON HAND IN REGISTER

01-101-20 CASH ON HAND PETTY

01-102-00 ACCOUNTS RECEIVABLE

01-102-01 ACCOUNTS RECEIVABLE TRADE

01-102-05 ALLOWANCE FOR BAD DEBT

01-102-10 ACCOUNTS RECEIVABLE EMPLOYEE

01-102-20 ACCOUNTS RECEIVABLE OTHER

01-103-00 NOTES RECEIVABLE CURRENT PORTI

01-103-01 NOTES RECEIVABLE CURRENT PORTI

01-104-00 INVENTORY

01-104-01 INVENTORY-DEPT 1

01-104-02 INVENTORY-DEPT 2

01-104-03 INVENTORY-DEPT 3

01-104-04 INVENTORY-DEPT 4

01-104-05 INVENTORY-DEPT 5

01-104-06 INVENTORY-DEPT 6

01-104-07 INVENTORY-DEPT 7

01-104-08 INVENTORY-DEPT 8

01-104-09 INVENTORY-DEPT 9

01-104-10 INVENTORY-DEPT 10(U-Z)

01-104-11 INVENTORY-DEPT A

01-104-12 INVENTORY-DEPT B

01-104-13 INVENTORY-DEPT C

01-104-14 INVENTORY-DEPT D

01-104-15 INVENTORY-DEPT E

01-104-16 INVENTORY-DEPT F

01-104-17 INVENTORY-DEPT G

01-104-18 INVENTORY-DEPT H

01-104-19 INVENTORY-DEPT I

01-104-20 INVENTORY-DEPT J

01-104-21 INVENTORY-DEPT K

01-104-22 INVENTORY-DEPT L

01-104-23 INVENTORY-DEPT M

01-104-24 INVENTORY-DEPT N

01-104-25 INVENTORY-DEPT O

01-104-26 INVENTORY-DEPT P

01-104-27 INVENTORY-DEPT Q

01-104-28 INVENTORY-DEPT R

01-104-29 INVENTORY-DEPT S

01-104-30 INVENTORY-DEPT T

01-125-00 OTHER CURRENT ASSETS

01-125-01 OTHER CURRENT ASSETS

01-140-00 LAND

01-140-01 LAND

01-145-00 BUILDINGS

01-145-01 BUILDINGS

01-145-02 ACCUM. DEPRECIATION BUILDINGS

01-155-00 AUTOMOBILES AND TRUCKS

01-155-01 AUTO # 1

01-155-05 AUTO # 2

01-155-10 AUTO # 3

01-155-51 ACCUM DEPRECIATION AUTO # 1

01-155-55 ACCUM DEPRECIATION AUTO # 2

01-155-60 ACCUM DEPRECIATION AUTO # 3

01-160-00 FURNITURE AND FIXTURES

01-160-01 FURNITURE AND FIXTURES

01-160-51 ACCUM DEPR FURNITURE AND FIX

01-165-00 COMPUTER EQUIPMENT

01-165-01 COMPUTER EQUIPMENT

01-165-51 ACCUM DEPR COMPUTER EQUIP

01-170-00 LEASEHOLD IMPROVEMENTS

01-170-01 LEASEHOLD IMPROVEMENTS

01-170-51 ACCUM AMORT LEASE IMPROVE

01-175-00 OFFICE EQUIPMENT & FURNITURE

01-175-01 OFFICE EQUIPMENT AND FURNITURE

01-175-60 ACCUM DEPR OFFICE EQUIPMENT

01-180-00 OTHER ASSETS

01-180-01 PREPAID PENSION PLAN

01-180-10 ORGANIZATION EXPENSES

01-180-20 OFFICERS INSURANCE PLAN

01-180-30 DEPOSITS

01-180-50 OTHER ASSETS

01-185-00 INVESTMENTS

01-185-01 INVESTMENTS

01-190-00 PREPAID ASSETS

01-190-01 PREPAID STATE INCOME TAXES

01-190-02 PREPAID FEDERAL INCOME TAXES

01-190-05 PREPAID RENT

01-190-10 PREPAID INSURANCE

01-190-20 INSURANCE CASH VALUES

01-200-00 LIABILITIES

01-201-00 ACCOUNTS PAYABLE

01-201-01 ACCOUNTS PAYABLE TRADE

01-210-00 NOTES PAYABLE CURRENT PORTION

01-210-01 NOTE PAYABLE

01-210-05 NOTE PAYABLE

01-210-10 NOTE PAYABLE

01-215-00 DIVIDENDS PAYABLE

01-215-01 DIVIDENDS PAYABLE

01-220-00 ACCRUED LIABILITIES

01-220-10 ACCRUED FEDERAL WITHHOLDING

01-220-11 ACCRUED F I C A

01-220-12 ACCRUED STATE WITHHOLDING

01-220-13 ACCRUED UNEMPLOYMENT FEDERAL

01-220-14 ACCRUED CITY WITHHOLDING

01-220-15 ACCRUED UNEMPLOYMENT STATE

01-220-16 ACCRUED MEDICARE

01-220-20 ACCRUED FEDERAL INCOME TAX

01-220-21 ACCRUED STATE INCOME TAX

01-220-22 ACCRUED CITY INCOME TAX

01-220-30 ACCRUED SALES TAX PAYABLE

01-220-31 ACCRUED GOODS & SERVICES TAX

01-220-32 GOODS & SERVICES TAX PAID

01-220-40 ACCRUED PAPER PRODUCTS

01-220-45 DEFERRED SERVICE CONTRACTS

01-220-50 ACCRUED BONUSES

01-220-55 ACCRUED 401K

01-220-60 ACCRUED EMPLOYEE INSURANCE

01-225-00 MORTGAGES PAYABLE

 01-225-01 MORTGAGES PAYABLE

01-230-00 LONG TERM LIABILITIES

01-230-01 LONG TERM NOTE

01-230-05 LONG TERM NOTE

01-300-00 NET WORTH

01-301-00 CAPITAL STOCK/INVESTMENT

01-301-01 ISSUED COMMON STOCK

01-301-05 UNISSUED COMMON STOCK

01-301-08 TREASURY STOCK

01-301-10 ADDITIONAL PAID-IN CAPITAL

01-302-00 RETAINED EARNINGS

01-302-01 PRIOR YEARS RETAINED EARNINGS

01-302-05 CURRENT YEAR RETAINED EARNINGS

01-400-00 SALES

01-401-00 SALES

01-401-01 SALES-DEPT 1

01-401-02 SALES-DEPT 2

01-401-03 SALES-DEPT 3

01-401-04 SALES-DEPT 4

01-401-05 SALES-DEPT 5

01-401-06 SALES-DEPT 6

01-401-07 SALES-DEPT 7

01-401-08 SALES-DEPT 8

01-401-09 SALES-DEPT 9

01-401-10 SALES-DEPT 10(U-Z)

01-401-11 SALES-DEPT A

01-401-12 SALES-DEPT B

01-401-13 SALES-DEPT C

01-401-14 SALES-DEPT D

01-401-15 SALES-DEPT E

01-401-16 SALES-DEPT F

01-401-17 SALES-DEPT G

01-401-18 SALES-DEPT H

01-401-19 SALES-DEPT I

01-401-20 SALES-DEPT J

01-401-21 SALES-DEPT K

01-401-22 SALES-DEPT L

01-401-23 SALES-DEPT M

01-401-24 SALES-DEPT N

01-401-25 SALES-DEPT O

01-401-26 SALES-DEPT P

01-401-27 SALES-DEPT Q

01-401-28 SALES-DEPT R

01-401-29 SALES-DEPT S

01-401-30 SALES-DEPT T

01-402-00 SALES DISCOUNTS

01-402-01 SALES DISCOUNTS

01-402-02 COUPON DISCOUNTS

01-500-00 COST OF SALES

01-501-00 COST OF SALES

01-501-01 COST OF SALES-DEPT 1

01-501-02 COST OF SALES-DEPT 2

01-501-03 COST OF SALES-DEPT 3

01-501-04 COST OF SALES-DEPT 4

01-501-05 COST OF SALES-DEPT 5

01-501-06 COST OF SALES-DEPT 6

01-501-07 COST OF SALES-DEPT 7

01-501-08 COST OF SALES-DEPT 8

01-501-09 COST OF SALES-DEPT 9

01-501-10 COST OF SALES-DEPT 10(U-Z)

01-501-11 COST OF SALES-DEPT A

01-501-12 COST OF SALES-DEPT B

01-501-13 COST OF SALES-DEPT C

01-501-14 COST OF SALES-DEPT D

01-501-15 COST OF SALES-DEPT E

01-501-16 COST OF SALES-DEPT F

01-501-17 COST OF SALES-DEPT G

01-501-18 COST OF SALES-DEPT H

01-501-19 COST OF SALES-DEPT I

01-501-20 COST OF SALES-DEPT J

01-501-21 COST OF SALES-DEPT K

01-501-22 COST OF SALES-DEPT L

01-501-23 COST OF SALES-DEPT M

01-501-24 COST OF SALES-DEPT N

01-501-25 COST OF SALES-DEPT O

01-501-26 COST OF SALES-DEPT P

01-501-27 COST OF SALES-DEPT Q

01-501-28 COST OF SALES-DEPT R

01-501-29 COST OF SALES-DEPT S

01-501-30 COST OF SALES-DEPT T

01-600-00 EXPENSES

01-601-00 SELLING EXPENSES

01-601-01 PAYROLL STORE MANAGERS

01-601-02 PAYROLL STORE SALES PEOPLE

01-601-03 PAYROLL OFFICERS

01-601-04 PAYROLL OUTSIDE SALES

01-601-05 PAYROLL SALES MANAGERS

01-601-06 PAYROLL DESIGNERS

01-601-41 TRAVEL EXPENSE/TRANSPORTATION

01-601-42 ENTERTAINMENT EXPENSE

01-601-51 AUTO EXPENSE GAS & OIL

01-601-52 AUTO EXPENSE REPAIRS

01-601-53 AUTO EXPENSE INSURANCE

01-601-54 AUTO EXPENSE LICENSES

01-601-55 AUTO EXPENSE DEPRECIATION

01-601-70 ADVERTISING

01-601-71 ADVERTISING PROMOTIONS EXP

01-601-72 ADVERTISING CATALOGUES

01-601-79 ADVERTISING OTHER

01-601-80 OTHER SALES EXPENSE

01-601-81 CASH SHORTAGES SALE FLOOR

01-601-85 EDUCATION AND TRAINING

01-611-00 OCCUPANCY EXPENSE

01-611-12 RENT OR OWNERSHIP EXPENSES

01-611-21 UTILITIES

01-611-31 DEPRECIATION FURNITURE & FIX

01-611-34 AMORTIZATION OF LEASE IMPROVE

01-611-41 INSURANCE

01-611-51 CLEANING SUPPLIES

01-611-52 OUTSIDE JANITORIAL SERVICES

01-611-53 BUILDING REPAIRS

01-621-00 WAREHOUSE AND DELIVERY

01-621-01 WAGES WAREHOUSE MANAGER

01-621-02 WAGES-WAREHOUSE & DELIVERY

01-621-21 DELIVERY VEHICLE GAS & OIL

01-621-22 DELIVERY VEHICLE REPAIRS

01-621-23 DELIVERY VEHICLE INSURANCE

01-621-24 DELIVERY VEHICLE LICENSES

01-621-31 DELIVERY VEHICLE DEPRECIATION

01-621-41 OUTSIDE DELIVERY AND UPS

01-621-43 FREIGHT OUT CARRIERS

01-621-44 FREIGHT OTHER

01-621-51 UNIFORM EXPENSE

01-621-52 LAUNDRY EXPENSE

01-631-00 OFFICE EXPENSE

01-631-03 WAGES ACCOUNTANT

01-631-05 WAGES OFFICE

01-631-07 TELEPHONE

01-631-22 POSTAGE & MAILING SUPPLIES

01-631-31 STATIONERY & PAPER SUPPLIES

01-631-32 PRINTING EXPENSE

01-631-33 OTHER OFFICE SUPPLIES & EQUIP

01-631-41 CREDIT AND COLLECTION EXPENSE

01-631-43 BANK CHARGES

01-641-00 COMPUTER & DATA PROCESSING

01-641-01 WAGES-DP PERSONNEL

01-641-05 COMPUTER RENTAL/OWNERSHIP EXPE

01-641-10 DATA PROCESSING SUPPLIES

01-641-15 OTHER DP EXPENSE

01-651-00 ADMINISTRATIVE EXPENSES

01-651-01 WAGES AND SALARIES OFFICERS

01-651-02 WAGES-PURCHASING PERSONNEL

01-651-07 AMORTIZATION-ORGANIZATION EXP.

01-651-12 INTEREST EXPENSE

01-651-15 MISCELLANEOUS EXPENSE

01-651-21 ADMINISTRATIVE TRAVEL EXPENSE

01-651-22 ADMINISTRATIVE ENTERTAINMENT

01-651-31 BAD DEBT EXPENSE

01-651-35 AUTO EXPENSE GAS & OIL

01-651-36 AUTO EXPENSE REPAIR

01-651-37 AUTO EXPENSE INSURANCE

01-651-38 AUTO EXPENSE DEPRECIATION

01-651-41 PROFESSIONAL SERVICES ACCTG

01-651-44 TAXES-MEDICARE

01-651-45 TAXES-FICA

01-651-46 TAXES-FEDERAL UNEMPLOYMENT

01-651-47 TAXES-STATE UNEMPLOYMENT

01-651-49 FRANCHISE TAXES

01-651-53 EMPLOYEE WELFARE-PENSION PLAN

01-651-61 DUES AND SUBCRIPTIONS

01-651-62 CONTRIBUTIONS AND DONATIONS

01-651-63 DIRECTORS FEES

01-651-64 COMPANY SOCIAL AFFAIRS

01-651-66 STATE INCOME TAXES

01-651-68 PERSONAL PROPERTY TAXES

01-651-70 INSURANCE

01-671-01 PAYROLL PRINTING

01-671-01 PAYROLL PRINTING

01-671-02 PAYROLL PRINTING

01-671-03 PAYROLL PRINTING

01-671-10 SHOP RENT

01-671-14 SHOP EQUIP REPAIR

01-900-00 OTHER INCOME

01-901-00 OTHER INCOME

01-901-01 CASH DISCOUNTS EARNED DEPT 1

01-901-02 CASH DISCOUNTS EARNED DEPT 2

01-901-03 CASH DISCOUNTS EARNED DEPT 3

01-901-04 CASH DISCOUNTS EARNED DEPT 4

01-901-10 SALES TAX DISCOUNTS

01-901-15 REBATES

01-901-17 RENTAL INCOME

01-901-21 INTEREST INCOME

01-901-25 FINANCE CHARGES

01-901-31 MISCELLANEOUS INCOME

 

See also:

Understanding the Chart of Accounts

Structure of Account Numbers

Summary Accounts