Posting Adjustments and Corrections

  1. Double-click graphics\AR_POST_ICON16.gif.

  2. Click the Post/Change tab.

  3. Select the customer. For details, see Selecting a Customer in Accounts Receivable.

  4. In the Batch Information dialog box, specify the batch number, posting date, and Control G/L number. Click OK. For instructions, see Specifying Batch Information.

  5. Click araddnew.gif.

  6. Click the down arrow in the Type box, and click Adjustment. Press Tab. The New Posting boxes appear.

  7. In the Invoice # box, enter the number of the invoice to adjust.

Note: If you press Enter after specifying the Invoice number, the cursor automatically goes to the Payments box.

  1. In the Date box, enter a different date for this adjustment or accept the default date. Enter the date in one string. For example, to enter a date of 02/05/2006, enter 02052006. Press Tab.

  2. In the Charges or Payments boxes, enter the adjustment for this invoice.

  3. To increase the A/R balance, make an adjustment in the Charges box. For example, to increase the A/R balance by $100, you would enter 100.00 in the Charges box.

  4. To decrease the A/R balance, make an adjustment in the Payments box. For example, to decrease the A/R balance by $100.00, you would enter 100.00 in the Payments box.

  1. Click the Reverse G/L box, and enter the appropriate reverse general ledger number for this adjustment. (If you’re not using general ledger, you don't need to do this. Accept the default reverse account.) Press Tab.

  2. In the Remarks box, enter text to describe this adjustment or accept the default remarks. You can enter up to 11 alphanumeric characters.

  3. Click arpostchange.gif.

  4. At the Are You Sure prompt, click Yes. The system automatically updates the aged totals in the Aged Invoice Totals section of the Payments tab.

See also:

Understanding Adjusting and Correcting A/R

Changing the Purchase Orders, Dates, and Discounts

Writing Off a Bad Debt