Accounts Receivable Basic Procedures

Posting Payments for a Summary Invoice

You can post a payment to a customer that receives summary billings. A summary billing consolidates a number of individual orders into a single summary invoice.

1. Double-click .

2. Select the customer. For details, see Selecting a Customer in Accounts Receivable.

3. In the Batch Information dialog box, specify the batch number, posting date, and Control G/L number. Click OK. For instructions, see Specifying Batch Information.

4. Click .

5. In the A/R Posting Invoice Selection dialog box, specify the customer's payment information. For example, the customer may choose to pay by cash, check, credit card, credit memo amount, or a combination of each. If you need instructions, see Specifying Payment Information.

6. To mark the summary invoice to pay, click Hand Mark.

7. The customer's outstanding invoices open in the bottom section of the Payments tab. To mark a summary invoice for payment, click the check box that corresponds to the summary invoice.

8. To post the payment, click . Messages appear notifying you that a payment has been posted. If you are posting a credit card payment, you may also be prompted to approve the customer's credit card. For more information, see Posting the Marked Invoices.

9. After you click OK, the customer's balance is updated, if you so specified. The AR-BATCH and AR-MASTER files are also updated.

10. If you posted a partial payment, (less than the full amount owed), you can now mark the delivery tickets on the summary invoice as paid. Suppose that a summary invoice includes 10 individual delivery tickets, but the customer sends only enough money to pay for nine, since the tenth one is disputed. You can mark the nine paid tickets, and leave the disputed ticket unmarked. To do so, click the summary invoice in the lower portion of the window to highlight it and type Ctrl + S.

11. The Summary Invoice Detail dialog box opens. Click each ticket within the summary invoice that has been paid. The system marks the ticket with a Y. For more information, see In the Accounts Receivable Summary Invoice Detail Dialog Box.

12. When you finish marking tickets, click OK.