Posting Payments for Multiple Accounts
You can post funds from one check to two or more accounts. This is common for agencies such as school boards and the government. This lets you apply a specific amount to multiple accounts.
Suppose you receive a school board check that must be posted to two separate accounts, a high school and middle school, for example. After posting a portion of the funds to the high school, you would continue posting the remaining funds to the middle school account. Therefore, in order to use the multiple account per payment method, you must have additional funds remaining after posting to the first account.
Note: For more information about multiple accounts, see Understanding Posting Payments.
If you have funds remaining after posting the invoice payments, the You Have Not Applied All of the Available Funds, Do You Still Want to Post message appears. At this message, click Post/New.
Note: To use this payment method, you must have additional funds remaining after posting to the first account. (The Available box in the Payments tab should display a remaining amount.)
The payment amount is posted to the first account, and the Complete message appears. Click OK.
The cursor returns to the Name or ID box, so you can select the next customer to post the remaining amount. For details, see Selecting a Customer in Accounts Receivable.
After you select the customer, the customer's invoices appear in the bottom section of the Payments tab. Scroll through the displayed invoices, and click the invoices to pay. You can continue to mark invoices until all the invoices have been checked.
Note: If you make a mistake and check the wrong invoice, clear the box. To clear all the selected invoices type Ctrl + U or click the Edit menu and click Unselect Invoices for Payment.
After you finish marking the invoices, you can pay them. Go to Posting the Marked Invoices.