Posting Credits

  1. Double-click graphics\AR_POST_ICON16.gif.

  2. Click the Post/Change tab.

  3. Select the customer. For details, see Selecting a Customer in Accounts Receivable.

  4. In the Batch Information dialog box, specify the batch number, posting date, and Control G/L number. Click OK. For instructions, see Specifying Batch Information.

  5. Click araddnew.gif.

  6. Click the down arrow in the Type box, and select Credit. Press Tab.

  7. In the Invoice # box, enter an invoice number. Credits should have invoice numbers that are lower than regular invoice numbers. For example, if your lowest invoice number is 1000, use 100 as a number for a credit invoice. This makes it easier to apply the credit later, when you're posting payments for this customer. Press Tab.

  8. In the Date box, enter the date for the credit or you can accept the default date. Enter the date in one string. For example, to enter a date of 02/05/2006, enter 02052006.

  9. Click the Payments box and enter the total amount due, including tax. Be sure to enter the decimal. Credits are entered in the Payments box because payments reduce the accounts receivable balance. You can enter up to seven numerals before the decimal, and two numerals after the decimal.

  10. Click the Remarks box to enter any remarks for this transaction, or accept the default remarks, CREDIT. You can enter up to 11 alphanumeric characters.

Note: The Reverse GL box displays the offsetting general ledger number for the control G/L number that you specified earlier when beginning the procedure. For debit transactions (such as invoices), the Reverse GL box defaults to the GL number in the Sales Control field in the (L2) screen. You should only change the Reverse GL box when making adjusts to the reverse G/L number.

  1. Click OK. You can enter additional credits for this customer, or select a different customer.

  2. Click arpostchange.gif.

  3. At the Are You Sure message, click Yes.

  4. At the Complete message, click OK. The customer's balance as well as the AR-BATCH and AR-MASTER files are updated.