Creating a Deposit
Double-click 
.
Click the Action menu and click 
or type Ctrl + D.
The A/R Deposits dialog box opens, and the cursor moves to the Apply To box. Click the down arrow in this box to specify whether you are applying this deposit amount to a project or to a specific invoice.
If you select Project, the cursor moves to the Project Number box. If you know the project number, enter it in this box. If you know the project name, click the Project Name box and enter the name. If you cannot recall the name or number, click 
to open the Project Query dialog box. Click the project to highlight it, and click OK. For more information, see Selecting a Furniture Project.
If you select Invoice, the cursor moves to the Order Number box. If you know the order number, enter it in this box. If you know the customer's account number or name, click the Customer Acct # or Customer Name box and enter the account number or name. If you don't remember the name or number, click to open the Order Browse or Customer Query dialog box. Click to highlight it, and click OK.
Note: When selecting invoice deposits, the general ledger location of the order sets the location of the deposit. This location is also used for tenders stored in the P-TENDER file, and is also used in the AR-BATCH file, the Executive Dashboard window, and when the deposit is applied and moved to the AR-MASTER file. If a project has multiple orders, the last order displayed for that project is used to determine the deposit's location.
When the cursor moves to the Deposit Amount box, enter the amount of the deposit or enter a percentage of the invoice or project the customer is depositing.
To enter an amount, in the Deposit Amount box, enter the amount, including the decimal. Press Enter to accept the deposit amount. You can enter a deposit to an order or project that is greater than the order amount.
To enter a percentage, click the % of Order box, and enter the percentage to post as a deposit. For example, if the customer is making a 10% deposit, enter 10. Press Enter to accept the deposit percentage.
At the bottom of the dialog box, the Auto box corresponding to the invoice is checked. To automatically apply the deposit as a payment to the ticket when it is invoiced, leave the Auto box checked.
To view more information about this order in the O/E History window, right-click an invoice and click Display Order History. When you finish viewing order entry history, close the O/E History window.
When you finish specifying deposit information, click Accept.
In the Check # box in the Post tab, specify how the customer is paying for the deposit.
If the customer is paying by check, click Pay By Check. In the Check # box, enter the check number.
If the customer is paying by credit card, click Pay By Credit Card. In the CC # box, enter the credit card number, along with the expiration date, and credit card type in the Exp Date and CC Type boxes. The Address Verification boxes default to the address for the displayed customer. You can change the address, if necessary.
In the Print Options section of the tab, you can print the deposit receipt. The Format and Printer boxes display the default format and printer. This information comes from the (LA5) Deposit Parameters screen.
When you finish, click Post.
The Updating Deposits message appears.
If the customer is paying by cash, go to Step 12.
If the customer is paying by credit card, the Approve message appears. Click Yes to approve the customer’s credit card, or click No if you are not approving the card. If you specify to approve the card, the Credit Card Approval Code dialog box opens. Enter the approval code and click OK. If the customer’s approval code is on file, you can click On File to select the code.
The deposit is posted, and the G/L asset account you set up in the Chart of Accounts window is updated.
Note: If you create an Invoice deposit type and specify to automatically apply the deposit as a payment to the ticket when it is invoiced and if the deposit amount being applied, along with the A/R discount for the invoice is equal to or greater than the invoice balance, the system automatically applies the A/R discount to the deposit posting. This results in a zero balance invoice appearing in A/R. The A/R discount is not taken when using the Project deposit type, when using partial deposit amounts, or when creating manual deposit postings.
See also:
In the Accounts Receivable Deposits Dialog Box