Understanding Period Ending Procedures in A/R
About Day-End Procedures
The standard day-end procedure is the (MA) Daily Procedure. If you use summary invoicing, when you run the (MA), the JO-SUMMARY file is updated with all the pick tickets from the P-SUMMARY file that moved to status B that day. (The JO-SUMMARY file links pick ticket numbers with their corresponding summary invoice numbers.) The JO-GLOBAL file is also updated with the day's new pick ticket and summary invoice information from the P-GLOBAL file when you run the (MA).
You also perform day-end procedures specific to accounts receivable to verify that accounts receivable is balanced accurately. There are two of these day-end procedures: releasing accounts receivable batches and auditing accounts receivable.
Accounts receivable batches can be released when you print the A/R Batch Report. This can be done in the (O) Accounts Receivable Selectors screen or the (OR) Accounts Receivable Reports screen. For more information about printing the A/R Batch Report, see Reports Menu.
Releasing Batches:
Batches consist of all posted information from manual entries in accounts receivable and order entry. If you specified Y in the Auto Post field in the (L2) G/L Master Numbers screen, your accounts receivable entries are written to a G/L batch file when the accounts receivable batches are released. When G/L batches are released, the entries are posted to general ledger. If you specified N in the Auto post field, your accounts receivable journal entries must be manually posted to general ledger.
Accounts receivable batches are deleted when they are released. We recommend that you file batch reports permanently. The A/R Batch Reports are your accounts receivable journal, the equivalent of a journal book in a manual system. For more information about releasing accounts receivable batches, refer to Reports Menu.
Auditing Accounts Receivable:
You use the (PDA) President's A/R screen and the A/R Batch Report to perform your daily accounts receivable audit. For detailed instructions, see About Performing the Daily Audit.
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