AP-BATCH

Contains A/P posting transactions. In the AP-BATCH file, the accounts payable transactions are grouped by batch numbers. This file is used when printing the A/P Batch Report.

AP-C-INDEX     

Links the location number and check number. This lets you inquire by location and check number.

AP-CHECK      

Contains A/P check information.

AP-MASTER     

Contains information, such as vendor invoice, check, and batch numbers, control and reverse general ledger numbers, and discount percentage and amount. AP-MASTER is known as the Accounts Payable Journal file. The information from the AP-MASTER file is used to produce accounts payable reports, except the A/P Batch report.

AP-PAY            

Created from the To Be Paid Report. This file contains the invoices printed on this report. You must create this file to hand mark the invoices to pay. The AP-PAY file is deleted each time the To Be Paid Report prints.

AP-SPECIAL 

Contains A/P specials (notes) that you add to postings for accounts and invoices. Information from the AP-SPECIAL file can be included when printing accounts payable reports.

JOUR-AP          

Contains the invoices that you save (archive) when purging them from the AP-MASTER. (You can give this file a user-defined name.)

PR-BA-DAY     

Contains the daily A/P totals that display in the President's Screens. This file is also used to calculate month-to-date and quarterly A/P totals.

PR-BA-YTD     

Contains the A/P totals for the year-to-date that display in the President's Screens.