Create Databases ->Vendor->Adding

Adding a Vendor

DDMSmakes it easy to add vendors to your database.

You should work through the earlier topics about the vendor database before adding vendors; there are a number of decisions you need to make before adding vendors. For more information on understanding your vendor database, refer to About the Vendor Database, About Vendor Account Numbers, and About Vendor Codes.

In addition to adding any vendors you purchase from, there are also several special vendors you should create. DDMS recommends that you create a Dummy vendor, an Inventory vendor, and a Miscellaneous vendor. These vendors are explained in the following topics: About the Dummy Vendor, About the Inventory Vendor, and About the Miscellaneous Vendor.

To begin adding vendors, follow the steps below:

1. StartDDMSby double-clicking the icon on your desktop.
   
   
2. In theDDMSLogin window, the cursor appears in the User ID box. Type 101 and click OK. (You do not need a password.)

The number 101 is a salesperson number we preset when building your system. During the Let's Get Started program, you create a salesperson database. After you do this, each user has a unique number. You also have the option of assigning passwords for each user. For more information, see Salesperson Database.

3. In the eNsite Pro Master Menu, select the Vendor database by double-clicking the icon.
   
   
4. In the Vendor Master tab, click to create a new vendor.
   
   
5. The cursor moves to the Vendor # box. In this box, enter an easily identifiable vendor number. You can enter up to ten characters. This number is usually an abbreviation of the vendor's name. DDMS recommends that the vendor number you enter in the Vendor # box match the vendor number that you enter in the Company box in the Item Master tab, and the ID box in the Add Wholesaler Vendors dialog box and the Add Manufacturers dialog box in the Item database. For more information on these dialog boxes, see In the Item Add Wholesaler Vendor Dialog Box and In the Item Add Manufacturer Dialog Box.
   
   
6. Enter the vendor name in the Name box. Then press Tab to enter the address, phone, and fax numbers for this vendor.
   

DDMS recommends that you enter information in the boxes shown below. For more information on all the boxes in this tab, refer to In the Vendor Master Tab.

7. In the G/L # boxes, enter the general ledger number for this vendor.
   
   
8. In the Discount % box, enter the discount allowed for this vendor.
   
   
9. In the Terms and Net Terms boxes, enter the terms allowed for this vendor, net 30, for example.
   
   
10. In the Contact box, enter the contact for this vendor.
    
    
11. In the Acct # box, enter the account number for this vendor.
    
    

12. After you complete the boxes in the Master tab, click the RemitTo/Settings tab.
    
    DDMS recommends that you enter information in the boxes shown below. For more information on all the boxes in this tab, refer to In the Vendor RemitTo/Settings Tab.
    
    
    
    

13. After you complete the boxes in the RemitTo/Settings tab, click the Account Status tab. For information on the boxes in this tab, refer to In the Vendor Account Status Tab.
    
    
14. Save the vendor you added by clicking the button.

To learn more about using the vendor database, please refer to the following topics: Changing a Vendor, Deleting a Vendor, and Viewing Vendor Information.