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This database stores information about each of your vendors. The information in this database is used during purchasing and accounts payable procedures, and for purchasing and accounts payable history.
Before creating your vendor database, you make decisions about the use of vendor account numbers, vendor codes and General Ledger account numbers. Without proper planning, the vendor information you enter may not have the desired effect on the Purchasing and Accounts Payable applications. For example, you should enter your purchasing vendors first because they are required to train your staff on the purchasing function.
For
more information on understanding your vendor database, refer to
Vendor Database, About
Vendor Account Numbers, and About
Vendor Codes.
One of the first things you need to do is decide whether to manually enter your vendor database or have your current database converted. Most customers choose to create their vendor database manually. Although the data can be converted, manual entry is usually the most efficient and economical approach.
In this section, we describe the basic features you need to consider while creating your vendor database. We also explain how to create new vendors, and how to change and delete vendors.
When you've finished the section on vendors, you will want to Test Your Vendor Knowledge.
The first thing we discuss is how to add a vendor.
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