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When the system updates master files, it also stores the
information in batch files. Batch files
are temporary files that are used to store information. The batch files from
these applications can be used to run reports and to release the information
to general ledger.
When you release the batches from these applications, you can have the system automatically release the transactions to general ledger (G/L), or you can manually post the transactions in the (K) General Ledger Posting screen.
To
have the released batches automatically flow to the G/L batches, you must
specify Y in the Auto Post field in the (L2) G/L Master Numbers screen. If
you specify N in this field, you must manually post the information in the
(K) General Ledger Posting screen. For more information on setting G/L parameters,
see the online help topic General Ledger Parameters.
The General Ledger application is a batch-orientated application. All transactions are made to batches rather than directly to the database. Any transactions that are released to G/L are stored in batches. If you manually post the transactions, the postings are made to the G/L batches. If you have the system automatically release the information, the system sends and stores the information in the G/L batches. For example, if you release the batches from A/P, the system will store the information in G/L batch number 9001.
Before
using the DDMS General Ledger application, you need to create your G/L accounts
in the Chart of Accounts Master screen. You also need to post beginning balances
in the General Ledger Posting screen. To do this, refer back to the Chart
of Accounts heading in the Create Databases section of this program.
You must manually request that the database be updated
with the information stored in the G/L batch files. To update the G/L application,
you must release the G/L batches. You release the batches with the G/L Batch
Report. You can
release all or some of the batches in a batch file at one time. If all of
the batches in a batch file are released, the system will automatically delete
the file. When new postings are made, the system recreates the batch file.
When the G/L batches are released, the information is cleared from each batch and stored in the G/L master file (G/L MASTER). The system also uses this information to update the running account balances stored in the chart of accounts file (CHARTFILE).
Now, you can Test Your G/L Knowledge.
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